Activity and Volunteer Coordinator - Community Living Campaign

San Francisco, CA 94103

About the Job

Candidates, please provide a cover letter.

We seek an outgoing, organized, San Francisco-based Activity and Volunteer Coordinator to lead neighborhood-based projects. The Coordinator will report to CLC’s Director of Community Engagement and be part of the Community Connectors team. This position will focus on disaster preparedness, climate action, and other community-building activities as part of a two-year grant focused on the Cayuga, Crocker Amazon, OMI, and Inner Sunset neighborhoods.

The ideal candidate loves welcoming and connecting neighbors; they delight in helping people share their gifts and talents. The Coordinator thrives in a bilingual and bicultural environment and enjoys working with seniors and people with disabilities. They need to be organized, self-motivated, and flexible, as the needs of this role will vary from week to week.

Essential Responsibilities:

The Coordinator is responsible for creating a welcoming environment that provides opportunities for seniors and people with disabilities to remain active and engaged in their neighborhoods. The Coordinator will organize and execute various projects, working with CLC staff, local community organizations, and volunteers of all ages.

All CLC staff must be willing to wear multiple hats and thrive in a culture that places a high priority on collaboration and team support. CLC is a values-driven organization, and team members are passionate about recognizing and promoting the skills and talents of older adults and people with disabilities.

In-Person Activities:

Organize 9 to 12 emergency preparedness, climate action, or community-building activities for 10 to 20 people each month in certain San Francisco neighborhoods. Base the offerings on the wants and needs of neighbors, as determined through surveys, focus groups, and ongoing feedback.
Partner with other CLC leaders on three larger (50 to 100 people) annual community events – Never Better Elders, Disability Pride, and Good Neighbor Celebration.
Work with the Community Engagement Director and others to develop a menu of community-building, emergency preparedness, and climate action activities to offer in CLC neighborhoods.
Regularly provide attendance and other reporting as required to meet our funders’ requirements. Maintain volunteer and attendee lists and enter data into database(s).
Support select staff in data tracking and reporting for regular reports to funders and to evaluate and improve program activities.
Coordinate with CLC Connectors and other Neighborhood Network managers for activities in their neighborhood. Schedule and coordinate with any outside presenters, artists, or facilitators needed for each activity.
Maintain a calendar of activities in AirTable and ensure each activity is listed in paper calendars and on CLC’s website.
Monitor CLC calendar events and sync your work schedule to meet the needs of upcoming events.
Maintain event checklist for each activity, including materials, accessibility and equipment needs, staffing, partners, and any media. Prepare activity materials (flyers, signage, snacks) and resources (AV equipment, tents, chairs, wagons). Schedule transport, coordinate with event organizers, and deliver items both ways.
Attend events to open and close shared neighborhood spaces, support activity leaders, and create a welcoming environment for attendees. Ensure that attendees sign in and provide contact information.

Communications and Outreach:

Coordinate with CLC’s Communications Director and Director of Community Engagement to optimize publicity for each activity.
Establish/maintain Relationships with key neighborhood organizations, San Francisco supervisors, and other neighborhood leaders.
Contribute photos, updates, and other content to CLC’s social media, website, and funders.
Outreach to neighbors through email, phone calls, flyers, site bulletin boards, newsletters, social media, neighborhood organizations, library, etc.
Update neighborhood-specific outreach material as needed.

Volunteer Recruitment, Welcoming, and Scheduling:

Coordinate with CLC program staff to maintain a list of available volunteer opportunities, including day, time commitment, and other role requirements.
Respond quickly to volunteer inquiries and coordinate with program staff to schedule volunteers.
Lead volunteer orientation, including the CLC Code of Conduct for all roles and any additional training required for longer-term roles, such as elder abuse prevention and data security.
Maintain a current list of volunteers in Donor Perfect and other databases that CLC’s funders may require.
Coordinate with CLC staff and neighborhood leaders to identify and honor Good Neighbors annually. Work with the Communication Director to conduct and feature Good Neighbor interviews.

Collaboration and Learning with Other CLC Staff

Attend CLC Connector meetings, All Staff meetings, and trainings.
Complete training on Elder Abuse Prevention and Reporting, Positive Workplaces, and California Department of Aging Security Awareness Training each year. Participate in other trainings as requested.

Minimum Qualifications:

Candidates must:

Be Highly organized.
Bring a minimum of two years of relevant experience. Experience in non-profits and/or community organizing is a plus but not required.
Demonstrate excellent computer skills. Be highly proficient in G Suite, MS Excel, and Word. Have a solid working knowledge of collaborative tools such as Dropbox.
Have experience entering data and generating reports from a database. Knowledge of AirTable, Donor Perfect, and SF GetCare is helpful but not required.
Demonstrate excellent interpersonal, written, and oral communication skills.
Be willing to adjust your work schedule to match the needs of scheduled activities.
Have a car and be willing to use it for work (with reimbursement for mileage and gas).
Be able to lift up to 30 pounds as part of moving activity materials from one location to another.
Demonstrate enthusiasm for working with older adults and adults with disabilities from diverse communities.
Bring emotional intelligence and systemic thinking to promote CLC’s goals and objectives and promote continuous improvement.
Thrive in a dynamic environment and meet challenges with a sense of humor.

Location:

The Activity and Volunteer Coordinator will work in San Francisco neighborhoods with Community Connector networks, at the CLC office (1663 Mission Street in San Francisco), and from home. The Connector may hold some outdoor activities in Connector neighborhoods and will be on-site at a community location at least twice per week. The Coordinator will share the responsibility of bringing supplies and program materials to staff in various San Francisco neighborhoods. Access to a car is essential for this role.

Compensation:

This is a full-time hourly employee position for 40 hours per week at $24.50. Benefits include healthcare and dental insurance, paid leave, an annual retirement contribution, and a flexible spending account option for out-of-pocket medical, dependent care, and commuting costs.

Source : Community Living Campaign