Accounts Specialists I #24-6-6 - Masco Corporation

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LEAVENWORTH COUNTY JOB OPENING
VACANCY #24-6-6
POSITION: Accounts Specialist I SALARY: $19.71-$23.55/hour (DOE)
DEPARTMENT: County Clerks Office PAY LEVEL: Level 11 Step 1-10
EXEMPT / NON-EXEMPT: N
SUPERVISOR: County Clerk
County Employees Only: May apply at the Human Resources Department, 1st
Floor, Suite 104, in the County
Courthouse.
General Public: May apply at the Leavenworth Workforce Center, 515 Limit
Street, Leavenworth, Kansas
or EMAIL applications to hr@leavenworthcounty.gov or fax the application
to (913) 684-1028. Application
may be found on the Leavenworth County website at
www.leavenworthcounty.gov under
Information>Employment Opportunities> Leavenworth County Application.
This position closes when filled
________________________________________________________________________________________________
LEAVENWORTH COUNTY JOB DESCRIPTION
POSITION: Accounts Specialist I
DEPARTMENT: County Clerks Office
SALARY: $19.71-$23.55 per hour DOE
PAY LEVEL: Level 11 Step 1-10
EXEMPT/NON-EXEMPT: Non-Exempt
SUPERVISOR: County Clerk
SUPERVISES: No
PERCENTAGE OF TIME ACCOUNTABILITIES
40% 1. Accounts Payable-- maintains and balances accounting data as a
check and balances
of the County Treasurers Office.
10% 2. Answer phones and Customer Service.
10% 3. Prepares monthly reports.
20% 4. Motor Vehicle-balances daily transactions with the Treasurer
Office, and assists
with distributions.
10% (Varies) 5. Assists with elections (during elections many hours can
be attributed to election
work)
10% 6. Balance city and miscellaneous specials on tax rolls.
SCOPE
Responsible for balancing of receipts and expenditures with the County
Treasurers office, verify and proof the daily
transactions. Maintains ledgers, enters accounting data and adjustments
to accounts. Verifies and enters motor
vehicle transactions on a daily basis, then assists in the distribution
of the registration fees. Prepares monthly
reports for instance 911 reports to the state. Answers phones and
customer questions. Does incoming and outgoing
mail for entire county. Issue hunting & fishing licenses. Balance cash
and records fees. Records and reviews real
estate ownership changes, subdivisions, orders of abatement, and taxes
from cities; assist with special assessment
records. Processes deeds and data relating to transfer to real estate.
Registers to vote individuals and helps with
most aspects of elections plus will be responsible for election night
reporting. Perform other duties as assigned.

KNOWLEDGE AND SKILLS:
1. Knowledge of department policies and procedures.
2. Knowledge of the Countys disbursement documents and associated
payment procedures and distribution of tax
receipts.
3. Knowledge of the Countys finance system and account codes.
4. Knowledge of basic bookkeeping and accounting procedures. *
5. Knowledge of on-line general ledger resources. *
6. Knowledge of legislative resolution limitations and expenditure
effects.
7. Knowledge of computer systems and techniques
8. Knowledge of reading/interpreting computer data output to obtain
necessary data and/or correct errors. *
9. Knowledge of personal computer use and associated database and Excel
software application. *
10. Knowledge of purchase orders, and contract processing and controls.
11. Skill in maintaining accurate records and proofreading documents.
*
12. Skill in reconciling ledger accounts. *
13. Ability to establish and maintain effective working relationship
with public, other governmen tal agencies, and other
employees.
HUMAN RELATIONS
1. Discusses with County staff and vendors the status of bills
submitted for payment, and advises inquirer on correct
processing procedures.
2. Communicates with various taxing agencies regarding questions about
tax distributions and supporting
documentation.
3. Communicates with County staff regarding travel and related expense
reports.
4. Works with the Purchasing Department in processing pre-encumbrances,
encumbrances, and expenditures with the
extended purchasing subsystem.
5. Communicates with the Budget Department in processing payments,
travel advances, and manual check approvals.
ILLUSTRATIVE TASKS (This is not an inclusive list, other tasks/duties
may be assigned.)
1. Codes disbursement documents for proper system entry and payment.
Enters proper document and pay dates,
correct vendor code, proper authorization document number and coding,
and correct amount to pay. Enters
description line for each