Accounts Receivable Staff at Vaco, LLC

Irvine, CA 92602

About the Job

Staff Accountant – Accounts Receivable
Location: Onsite in Irvine, CA
Pay Rate: $28.50–$31.00/hour upon conversion
Hours: Monday to Friday, 8:00 AM – 5:00 PM
Type: Contract-to-Hire, excellent, industry-leading benefits upon conversion

Vaco is conducting a confidential search for a reputable organization in the real estate industry. Exact client details will be provided to shortlisted candidates. This role offers a unique opportunity to join a high-performing accounting team in a dynamic and fast-paced environment. The position is contract-to-hire, with a very strong likelihood of conversion to a permanent role. Upon conversion, the selected candidate will receive access to industry-leading, comprehensive benefits.

About the Role:

The Staff Accountant will play a pivotal role in managing accounts receivable functions, including tenant interactions, billing, and reconciliations, within a high-volume setting. This position requires a strong foundation in accounting principles, advanced Excel skills, and the ability to thrive under tight deadlines. Ideal candidates will have a degree in Accounting or Finance, relevant experience, and a customer-service-oriented approach.

Key Responsibilities:

Accounts Receivable Management:

Oversee rent collections, ensuring timely processing and adherence to company policies.
Post tenant cash receipts daily and review cash reconciliation reports.
Process late fees, billing adjustments, and refunds based on lease agreements and account statuses.

Tenant Relations:

Handle tenant inquiries and requests with a focus on providing excellent customer service.
Send monthly statements, billing notices, and support for account reconciliations.

Reconciliation and Reporting:

Prepare and review tenant account reconciliations for accuracy and completeness.
Collect and input tenant sales data for monthly and annual reporting.
Generate ad-hoc reports and participate in periodic meetings with management to provide accounting support.

Collaboration:

Build and maintain strong relationships with internal property management teams to ensure seamless communication and support.

Minimum Qualifications:

Education: A degree in Accounting or Finance is required (non-negotiable).
Experience: At least 3 years of experience in accounts receivable or a similar role.
Skills:
- Advanced Excel proficiency, including PivotTables, VLOOKUP, and formulas.
- Strong organizational skills and attention to detail.
- Experience managing high-volume workloads (up to 400 invoices).
Proven ability to thrive in a fast-paced, deadline-driven environment.

Preferred Qualifications:

Familiarity with property management or real estate accounting practices is a plus.
Experience using industry-specific accounting software, such as MRI or similar tools.

Work Environment:

This role requires full-time onsite presence at the Irvine, CA office, Monday through Friday. The ability to adapt to changing priorities and work effectively in a team-oriented setting is essential.

Why Join This Organization?
This is an exciting opportunity to grow your career within a well-established and respected organization that values professionalism, teamwork, and operational excellence. The role offers the potential to convert to a permanent position, with access to comprehensive, industry-leading benefits upon conversion. If you are looking for a challenging role in a fast-paced environment where your skills and expertise will make a direct impact, we encourage you to apply.

To Apply:
Submit your updated resume to Vaco. Only shortlisted candidates will receive additional details about the client.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.