Accounts Receivable Specialist at Miami Dade Medical Research Institute

POSITION SUMMARY:
This position is responsible for managing billing operations, ensuring accurate and timely
reimbursements, and maintaining strong relationships with pharmaceutical companies.
This role requires a comprehensive understanding of contracts and budgets, billing and
collection processes, analytics, and excellent communication skills.
In this fast-paced, dynamic environment, the ideal candidate will be required to exhibit
leadership, dependability, organizational and time management skills, as well as advanced
computer knowledge and skills.

JOB TYPE: Full-time

BENEFITS:
401K with company contributions
Medical, dental, vision insurance
Paid holidays and time off
Performance bonus
Salary is commensurate with qualifications and experience

EDUCATION AND EXPERIENCE:
B.S. or A.S. preferred
Experience in accounting required
Experience in billing and accounts receivables required
An equivalent combination of education and experience, which provides proficiency in the
areas of responsibility listed below may be substituted for the above education and
experience requirements.

KNOWLEDGE AND SKILLS:
Fluent in English
Excellent interpersonal skills.
Ability to develop effective working relationships at all levels of the organization.
Knowledge of basic accounting theory.
Proficient in MS Outlook, Word and Excel.
Proficient in QuickBooks (QB).
Excellent organizational skills.
Ability to work with minimum supervision.
Ability to multi-task.
Ability to work independently or function as part of a team.
Ability to analyze and problem-solve.
Meticulous attention to detail.
Clear and concise verbal and written communications.

ESSENTIAL FUNCTIONS:
Review contracts and budgets to develop an understanding of services rendered and
related billing claims.
Review clinical trials events reported in the clinical trial management system
(CTMS).
Review available documentation and verify billing data for accuracy, including
services provided, units billed, and applicable rates.
Account for reimbursable vendor expenses.
Ensure proper billing of expenses incurred and services rendered to meet contract
requirements and maximize reimbursement.
Generate and send accurate invoices to funding sources, such as Clinical Research
Organizations (CROs) or pharmaceutical companies, based on contractual
agreements and regulatory guidelines.
Collaborate with clinical trial coordinators and or CROs and sponsors to resolve
billing discrepancies and address documentation issues.
Post and reconcile clinical trial payments and resolve billing / payment
discrepancies.
Monitor and reconcile accounts receivable aging, ensuring timely collection of
payments.
Implement effective collection strategies to minimize overdue accounts and
improve cash flow.
Maintain accurate and up-to-date records of billing and payment activities.
Respond to billing inquiries and resolve billing-related issues in a professional and
timely manner.
Recommend process improvements, to ensure data integrity, and maintain
compliance.
Assist in the development and documentation of billing and reimbursement policies
and procedures.
Assist with the compilation of financial metrics relating to clinical trial activities.
Assist with other job-related duties as requested or required.

Employment Type: Full Time
Years Experience: 3 - 5 years
Salary: $42,500 - $60,000 Annual
Bonus/Commission: Yes