Accounts Receivable Specialist - Virtual Company
Hamden, CT 06514
About the Job
Job Title: Accounts Receivable Specialist
Company Overview:
Our client is a leading distributor of industrial supplies, serving a diverse client base across the United States. They are committed to delivering excellence, efficiency, and exceptional customer service in every aspect of our operations. Their team is dynamic, collaborative, and focused on continuous growth and improvement.
Job Summary:
The Accounts Receivable Specialist will manage all aspects of the accounts receivable process, ensuring timely and accurate invoicing, payment posting, and reconciliation. This role will interact with customers and internal teams to resolve billing issues and support the financial health of the organization.
Key Responsibilities:
- Prepare and send customer invoices promptly and accurately.
- Process credit card payments, ACH payments, and checks efficiently and securely.
- Perform data entry for invoices, payments, and other AR-related records, including a significant amount of repetitive or "grunt" work.
- Monitor accounts to identify outstanding invoices and ensure timely collection of payments.
- Make collection calls and follow up with customers on overdue accounts.
- Post and reconcile customer payments, including checks, ACH, wire transfers, and credit card transactions.
- Collaborate with the sales and customer service teams to address billing and credit-related issues.
- Assist with establishing and monitoring customer credit limits in accordance with company policies.
- Maintain accurate and organized records of customer accounts, invoices, and payment histories.
- Prepare monthly AR reports and provide updates to management on collection efforts and outstanding balances.
- Support the month-end close process by reconciling AR-related accounts.
- Assist with audits by providing required documentation and answering inquiries related to accounts receivable.
Qualifications:
- Associate or Bachelor’s degree in Accounting, Finance, or a related field (or equivalent work experience).
- Minimum of 3 years of experience in accounts receivable or a related role, preferably in a distribution or logistics environment.
- Proficiency in QuickBooks and NetSuite accounting software.
- Strong understanding of accounts receivable processes and collections practices.
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills, with the ability to handle customer inquiries professionally.
- Proficiency in Microsoft Excel (pivot tables, VLOOKUPs) and other office applications.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.