Accounts Receivable Specialist - Erie Neighborhood House

• Generate monthly parent invoices and distribute them to program participants.
• Verify and accurately enter participant’s information and assessed fees into financial billing system software.
• Verifies and inputs participant's information into automated credit card software for monthly automatic debit transactions related to childcare payments and other agency needs.
• Reconciles monthly to ensure that all charges have been processed correctly in the automated credit card software.
• Conduct in-person parent payment collections during the first two weeks of the month at assigned locations. 
• Monitor payment collections to ensure they are on target and collaborate with parents to establish a payment plan with the approval of the program director and finance director.
• Grant administration of IDHS Childcare Grants and ISBE, including monthly voucher billing and reconciliations to ensure accuracy and compliance. 
• Receive, review, correct, create, and print meal sheets monthly. 
• Manage ISBE monthly packets ensuring compliance with requirements.
• Ensures receipt of monitoring report per the contract schedule.
• Receive, review, and correct attendance records monthly.
• Collaborate with the Grant Administrator to manage program enrollment effectively, ensuring that target goals are met. This includes monitoring attendance to meet eligibility criteria for billing. 
• Reconciles monthly payments to corresponding monthly billing, verifying payments by site and child from the state. Report any discrepancies to the Grand Administrator.
• Generates A/R Analysis Aged receivables report to identify outstanding items, enter manual invoices and debit/credit memos, and collaborate with Senior Grant Administrator and Grant Administrator to address any issues. Distribute reports to programs. 
• Enter journal entries, cash, and credit card receipts into MIP.
• Conduct weekly cash collections at various sites for all programs, securely storing cash, checks, and money orders in the finance safe, always. 
• Prepares and ensure completion of all deposits on the 15th and last business day of each month. 
• Respond to inquiries from funders promptly and professionally, providing necessary information and documentation as required. 
• Organize and maintain accounting records and documents electronically, ensuring their safekeeping and accessibility. 
• Provide support during internal and external audits.
• Provide additional clerical support as assigned by the supervisor. 

• Minimum of a High School Diploma with at least 2 years of clerical experience; an associate degree is preferred
• Availability to work in the office Monday through Friday during regular business hours.
• Bilingual proficiency in English and Spanish is required.
• Strong background in office management with exceptional attention to detail.
• Proficiency in Microsoft Office, particularly Word and Excel; familiarity with automated accounting/billing systems is a plus.
• Possess a strong positive work attitude and enthusiasm.

• Compensation of $23.23 / hourly 
• Work / life integration 
  • Generous paid time off  

• 12 accrued sick days per year 
• 3 personal days 
• Paid birthday off 
• 8 paid holidays, including Juneteenth 
• In addition to above paid holidays, paid week off between Christmas Eve and New Year’s Day 
• Vacation 
  • Year 1 = 8 days 
  • Year 2 = 13 days 
  • Year 3 + = 20 days 
• Access to alternative and flexible work schedules and personal leave, where possible 
• Two-weeks fully paid Parental Leave, for eligible employees        
• Time off for school conferences and activities as well as bereavement leave 
• Professional Development 
  • Employer-sponsored learning and development programs 
  • Paid day off annually for personal professional development        
  • Tuition Assistance & Debt Relief Program, as budget allows 
  • DEI Council-sponsored education and engagement series  
• Wellness support 
  • Employer-sponsored health, dental, and vision insurance 
  • Employer-paid life insurance 
  • Voluntary life and AD&D and short and long-term disability 
  • Flexible Spending Accounts for medical, vision and dependent care 
  • 403b with employer match 
  • Employee Assistance Program 
  • Yoga, Zumba and Book Club, when onsite 

Since 1870, Erie Neighborhood House has provided the most comprehensive support immigrant and low-income families in Chicago need to thrive and has constantly evolved to meet their needs. Today, Erie House is a modern social services nonprofit with programming and resources for children & youth, mental health & community wellness, adult education & training, legal services, and more.