Accounts Receivable Specialist - Virtual Company
Anaheim, CA 92807
About the Job
Job Summary:
The Accounts Receivable (AR) Specialist is responsible for managing and maintaining the accounts receivable ledger, ensuring timely collection of payments, and accurate processing of invoices. This role requires close attention to detail, strong organizational skills, and excellent communication abilities to maintain positive relationships with clients and internal teams.
Key Responsibilities:
- Invoice Processing: Generate and send invoices to clients in a timely manner, ensuring accuracy and adherence to contract terms.
- Payment Collection: Follow up on outstanding payments via phone calls, emails, or written correspondence, and ensure that accounts are paid within the established timeframe.
- Payment Posting: Accurately post payments received into the accounting system, reconciling any discrepancies.
- Aging Reports: Regularly review and monitor accounts receivable aging reports, identify delinquent accounts, and develop strategies for collections.
- Dispute Resolution: Collaborate with customers and internal teams to resolve any billing discrepancies or disputes.
- Customer Account Management: Maintain accurate records of customer communications, payments, and disputes in the system.
- Reconciliation: Perform monthly reconciliations of customer accounts and ensure accurate reporting of accounts receivable balances.
- Reporting: Prepare and present accounts receivable reports, including status of outstanding accounts, and communicate findings to the finance team.
- Compliance: Ensure compliance with company policies, accounting regulations, and applicable laws regarding accounts receivable procedures.
- Education: Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
- Experience: 4+ years of experience in accounts receivable, accounting, or a similar finance role.
- Strong understanding of accounting principles and AR processes.
- Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle).
- Excellent communication and negotiation skills.
- High level of attention to detail and accuracy.
- Ability to prioritize tasks and manage multiple responsibilities effectively.
- Proficient in Microsoft Office Suite (especially Excel). Pivot tables and VLOOKUPS are used.
- Experience in the [specific industry or sector].
- Knowledge of ERP systems and advanced Excel skills (VLOOKUP, pivot tables, etc.).
- Familiarity with collection regulations and procedures.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.