Accounts Receivable Specialist/Admin. Assistant - Foster CM Group, Inc

Foster CM Group, a highly respected firm offers a family-based culture where work-life balance is particularly important. We work as a team and strongly encourage mentorship between staff to further everyone's skills successfully. Our firm has a long history with multiple repeat clients based on our outstanding performance.

We are seeking a full-time ONSITE Accounts Receivable Specialist/Admin. Assistant, for the San Antonio office, preferably with experience in the Architecture/Engineering/Construction (AEC) sector. Applicants should be proactive, motivated, and quality-driven individuals who respond to management needs while maintaining day-to-day accounting records for a mid-sized firm.

The Accounts Receivable Specialist/Admin. Assistant will assist with the AR processes by ensuring the company receives payments for goods and services and records transactions accordingly. This role requires the candidate to be organized and detail oriented. Along with AR responsibilities, they will assist with other administrative tasks.

Job Responsibilities:

• Perform account receivable functions including preparing client invoices, posting, collections and reconciling invoices and payments.
• Maintain an accurate record of accounts receivable financial transactions in QuickBooks.
• Have a keen ability to track down information by researching contracts for invoicing requirements, understand billing cycles, and/or to resolve disputes/corrections quickly and professionally.
• Will request and pursue payments on delinquent accounts via communication with account holders.
• Maintain and monitor accounts receivable reports.
• Monitor and maintain AR email account.
• Interact with employees and client representatives.
• Assist the Office Manager and Accounting Clerk with day-to-day administrative tasks, to include but not limited to, answering phones, coordinate courier and delivery services, check and distribute mail, maintain & order office supplies, and assist with new employee onboarding.

Required Skills/Abilities:

• Have a basic understanding of accounting best practices.
• Are an active problem solver who resolves issues quickly and creates resolutions.
• Have excellent organizational skills, which enable you to maintain accurate payment records and relevant account information.
• Ability to work in a team setting and understand the importance of coordinating with other staff.
• Produce work with a high level of accuracy.
• Excellent communication skills, both verbal and written.
• Great time management skills and ability to multitask.
• Ability to maintain confidentiality.

Minimum Qualifications:

• High school diploma.
• Minimum 3-5 years' relevant experience working in accounts receivable.
• Proficient skills in QuickBooks, and Microsoft Excel