Accounts Receivable/Payable Specialist - First Gen Law

Overview

About First Gen Law

First Gen Law isn’t a typical law firm. With diverse professional backgrounds, we understand the real—messy—world, and provide advice for navigating it. FGL’s clients always come first. We’re interested in human relationships and prioritize client outcomes over our income. We have a diverse slate of U.S. and international clients. Like us, they tend to work and think outside of the box.  Our founders are proud first-generation Americans and first-generation lawyers. That uniquely “first-gen” ethos—the energy, optimism, and openness—influences everything we do. 

First Gen Law is committed to building a diverse, equitable, and inclusive workforce. We are an equal opportunity employer, and consider all candidates for employment regardless of race, color, religion, sex, national origin, age, disability, marital status, military or veteran's status (including protected veterans), sexual orientation, gender identity, or other protected class. We are based in New York City, with offices in Washington, DC, Miami and CDMX. 

What We’re Looking For

The AP/AR and Billing Specialist is a key member of our accounting team, responsible for the meticulous management of the firm's financial transactions, including accounts payable, accounts receivable, legal billing, and trust account oversight. This role demands precision and compliance with legal and accounting standards, ensuring timely and accurate financial operations in accordance with client agreements and regulatory requirements. The Specialist acts as a billing advisor, collaborates closely with attorneys, and assists in the preparation of client bills, ensuring all transactions are recorded correctly and financial exposure to the firm is minimized.

Requirements:

• Bachelor's degree from an accredited university in Accounting, Finance, or a related field; And a minimum of 5-10 years of related experience in legal accounting or legal billing.
• Proficiency in MS Word, Excel, and Outlook.
• Expertise in general accounting and double-entry bookkeeping principles.
• Experience with accounting software (e.g.Quickbooks) and electronic billing platforms.
  • Perform account reconciliations in QuickBooks.
• Previous law firm experience with a solid understanding of billing processes, client agreements, and compliance with Outside Counsel Guidelines.
• Strong organizational, analytical, and problem-solving skills.
• Effective communication skills, capable of handling multiple tasks in a fast-paced environment.
• Knowledge of Concur expense management platform. 
• High attention to detail.

Our Dream Candidate:

• Implementation of or exposure to various client billing agreements.
• Experience with electronic billing and electronic billing vendors.
• Strong problem solving and analytical skills.

Responsibilities

General AP/AR Duties:

• Manage and process all aspects of accounts payable and receivable.
• Perform financial reporting at the end of month, quarter, and year.
• Ensure compliance with tax regulations and legal financial obligations.

Billing and Legal Billing:

• Assist attorneys with the preparation and issuance of bills to clients, ensuring adherence to client agreements.
• Handle daily billing activities, including Proforma generation and edits, timecard summaries, updating rates, and running client reports.
• Resolve billing issues, ensuring timeliness and accuracy of invoice processing and acceptance.
• Process electronic invoices accurately and efficiently, addressing any rejections or reductions.
• Serve as a billing advisor, maintaining professional communication with partners, attorneys, and clients.

Trust Account Management:

• Oversee the firm's trust accounts, ensuring compliance with legal standards and accurate transaction recording.

Collaboration and Compliance:

• Collaborate with various accounting departments and staff to support financial operations and minimize financial exposure.
• Ensure correct implementation of client Outside Counsel Guidelines and fee terms.
• Demonstrate professional judgment, confidentiality, and discretion in all matters.

Benefits:

• Competitive salary based on experience and qualifications.
• Comprehensive benefits package including 401(k), dental, health, life, and vision insurance.
• Paid time off for vacation, personal days, and holidays.

If you are interested in joining FGL, please send your resume, along with your cover letter letting us know why you are the perfect fit.

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