Accounts Receivable Manager - Phaxis LLC

SUMMARY: Responsible for maintaining an accurate accounts receivable of Ronkonkoma firm. Recommend credit policies and procedures for new or current customers. Ensure the timely collection of the company's accounts receivable as well as timely deposit and application of cash receipts. Responsible for supervising staff personnel in the department. Monitors department policies and procedures and recommends improvements, consults with Assistant Controller, Controller & CFO.

DUTIES AND RESPONSIBILITIES:

Sets credit and collection policies.

Develop goals and process improvements for the department.

Ensures the timely collection of the company's account receivables and recommends collection procedures for improvement.

Ensures the timely deposit of all cash received by the company and oversees the recording of said deposit in the accounting system (cash application).

Inquire about any past due balances and assess the collectability of the receivable.

Maintain an accurate aging including monthly analysis of the AR aging using various metrics to reflect team performance.

Establish terms and credit limits for new accounts through the review of company financials and trade references.

Monitor open orders to ensure that there are no shipments sent to delinquent accounts or accounts in excess of credit limit.

Monitor customer credit discrepancies and reconciliation of chargebacks on account.

Review monthly variance analysis on AR asset noting explanations for change.

Assist with month end close procedures.

Assist in bank and year-end audits by meeting all audit request including samples, interviews, and verifications.

Oversee billing to ensure shipments are posted timely and accurately.

Maintain resale certificate database to ensure limited sales tax exposure.

SUPERVISORY RESPONSIBILITES:

Responsible for hiring and succession planning for the department. Assess staffing requirements and fills open positions with qualifies candidates.

Provides leadership to the accounts receivable department through effective objective setting, delegation and communication. Conducts meetings to ensure that personnel are well informed of changes in programs, policies and procedures.

Trains, directs and coordinates personnel. Ensures that training and development needs are met and provides assistance and support as needed.

Conducts performance reviews of department personnel. Provides measurable feedback to accounts receivable staff and suggestions for improved performance. Formulates and implements employee corrective actions as needed.