Accounts Receivable Coordinator - Modern Family Law

Position Description

Modern Family Law, a renowned law firm specializing in Family Law, is looking for a detail-oriented, reliable, and experienced Accounts Receivable Coordinator to join our talented team. Modern Family Law offers competitive compensation, a wide array of benefits, and a culture built on support and collaboration. This position is primarily work-from-home.

The Accounts Receivable Coordinator will assist in managing and overseeing all aspects of the accounts receivable process, ensuring accurate financial records and positive client relationships. This role is integral to supporting the firm’s financial operations and collaborating closely with attorneys, clients, and the finance team.

To be successful in this role, the incumbent in this position would be expected to do the following:

• Monitor client accounts for payments and overdue balances.
• Process incoming payments and allocate them accurately to client accounts based on the nature of payments.
• Issue reminders and follow up with clients to ensure timely payments.
• Work with clients to establish and manage payment plans, as necessary, while maintaining strong client relationships.
• Collaborate with the Senior Accountant to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Ensure all billing and collection activities comply with legal, regulatory, and ethical standards, including ABA trust account guidelines.
• Provide excellent internal support by working closely with attorneys and legal staff to address billing queries and provide insights into client accounts.
• Serve as one of the key contacts for external clients regarding billing, payment, and account inquiries.
• Provide clear explanations of invoices, payment terms, and outstanding balances to clients in a professional and compassionate manner.
• Participate in process improvement projects.
• Participate in cross-training for team coverage if necessary.
• Perform other related duties as assigned.

Skills and Competencies

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite and other accounting software programs.
• Ability to operate related office equipment such as computers, 10-key calculator, and copier.
• Ability to work independently in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with clients.
• Excellent organizational skills and attention to detail.
• Familiarity with MacBook macOS software for billing, invoicing, and reporting tasks is an asset.
• Prolonged periods sitting at a desk and working on a computer.
• Education: Bachelor’s degree in accounting preferred but not required.
• Experience: At least two years of related experience required.

Mandatory Notices for Applicants

ADA Compliance: All candidates and incumbents are expected to perform the duties as assigned so long as they can meet the expectations set forth with or without reasonable accommodations. Should a candidate or incumbent require accommodation, they need to advise the Director of People & Culture in advance.

Compensation: $53,000 - $63,000 annually. The range presented is a reliable estimate of the base salary that this individual is expected to receive. Actual pay will be adjusted based on experience, location, internal and external pay equity, and other job-related factors as permitted by law. Full-time employees may be eligible for health insurance with an optional Flexible Spending Account or a Health Savings Account, short term disability, long term disability, dental insurance, vision care, life insurance, 401(k) Retirement, vacation, sick time, and an employee assistance program to support the personal wellness needs of our employees.

Additional voluntary programs are available and include voluntary accident insurance, voluntary life, voluntary disability, voluntary long-term care, voluntary critical illness and cancer insurance, as well as pet insurance. Additionally, in some markets, commuter and transit benefit programs are available.

Fair Change Ordinance and Equal Employment Opportunity Practices: Modern Family Law will consider all qualified applicants with arrest or conviction records. Modern Family Law is committed to diversity and inclusion in the workplace and has zero tolerance for harassment of any kind. Individuals seeking employment at MFL are considered without regard to their race, color, religion, sex, sexual orientation, gender identity, transgender experience, national origin, age, marital status, ancestry, disability, military status (including discharge status), genetic information, or any other protected class status as set forth by local, state, and federal law.