Accounts Receivable Clerk - Haddad Plumbing & Heating

Company Overview

Haddad Plumbing and Heating Inc. has Been in Business for 25 Years Servicing New Jersey, New York City, and Westchester County in Mid-Rise and High-Rise buildings with Exceptional Work and a Proven Track Record. This is a Terrific Opportunity for a Well Organized and Outgoing Individual to have a Great Career in a Great Industry.

Summary 
The accounts receivable clerk compiles and maintains accounts receivable records.

Essential Functions

• Input service tickets into Sage and maintain accurate records.
• Review accounts receivable weekly, initiate collections, and maintain positive client relationships.
• Prepare monthly requisitions and create client lists for Project Managers' monthly billing.
• Maintain change order logs and track Subcontractor/Supplier activities, obtaining lien waivers.
• Handle filing, scanning, organizing tasks, and assist in various projects as required.
• Coordinate time transfers between Exaktime, Sage, and Isolved with the Payroll Manager.
• Verify sick/vacation time in Isolved for employees not clocked in and maintain weekly attendance and sick/vacation logs.
• Support payroll processes across systems, compile and print payroll reports upon request.
• Assist in maintaining employee files and training new employees on accounts receivable and payroll processes.
• Coordinate with supervisors to resolve missed daily time entries promptly.
• Develop and implement strategies to maximize debt recovery while maintaining positive client relationships.
• Maintain client records for invoicing and bill payments.
• Generate monthly Proof of Concept (POC) and Work in Progress (WIP) reports for management and Project Managers.
• Complete Subcontractor/Supplier tracking sheets and obtain lien waivers.
• Develop and implement billing policies and procedures in compliance with regulations.
• Perform Project Administrator duties, including document management, gathering submittals and RFI’s, collecting field notes, creating change orders, maintaining equipment logs, assisting with payments, and issuing Purchase Orders.

• Strong grasp of basic accounting principles.
• Proficient in Microsoft Office Suite; SAGE 100 experience is a plus.
• Strong organizational skills, including multitasking and time-management.
• Excellent written and verbal communication skills.
• Strong interpersonal skills; capable of working independently and collaboratively.
• Enthusiastic about learning and advancing within the company.
• High attention to detail and quick retention of new information.
• Punctual and dependable.

• Associate’s degree in accounting, or one year of accounts payable or accounting experience, or an equivalent combination of education and experience.
• Bilingual in Spanish or Portuguese.

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