Accounts Receivable Clerk - Dashiell Corporation

Dashiell is a leading national provider of technical services to the electric utility, power generation, industrial, renewable and energy industries. These services include planning and systems studies, design and engineering, maintenance and testing, program management, construction, and turnkey EPC projects. Built on 50 years of experience handling large scale complex projects; Dashiell is unique in that we are a turnkey Engineering, Construction, and Testing company that specializes in medium and high voltage electrical infrastructure. More information about Dashiell can be found at www.dashiell.com.

Job Title: Accounts Receivable Clerk

Job Location: 12301 Kurland Drive Suite 400, Houston, TX 77034

Primary Function:

The Accounts Receivable Clerk is responsible for assigned customer accounts (Time & Material / Fixed Price billings) within the billing process to ensure timely and accurate billings, collections, and cash application of accounts assigned to his or her control.

Duties & Responsibilities

Employee may be called upon to perform any or all of the following functions:

• Prepare billing based on a mid-month and monthly billing cycle coordinating those billing activities with various departments and project managers
  • Collect the required supporting documents for T&M and Fixed Price project billing each billing cycle
  • Generate billings timely; follow-up with customers within specified timeframe to ensure receipt and acceptance whether billings are mailed or entered into customer approved systems
  • Maintain accurate billing documentation/support for audit purposes
  • Respond timely to inquiries from PM’s and/or customers
  • Maintain accounts receivable customer files and records
  • Meet accounting deadlines for month-end process and closing cycles
  • Perform reconciliations as required
  • Assist other companies/divisions with any issues that they may have regarding billing application and process
  • Perform order entry/change order functions within accounting system including entering job budgets
  • Assist in the data entry review process performed by other divisions/companies
  • Monitor accounts receivable and notify PM’s of issues with unpaid invoices by customers
  • Perform Accounts Payable Vendor Master file setups based on documentation received by AP department
  • Tie-out intra-company invoices with Accounts Payable and generate offsetting invoice so offset can be performed within accounting system
  • Assist with any month-end close items as required
  • Maintain database (Excel file) of various customer portal logon/password in secured AR spreadsheet
• Perform Cash receipt applications for all entities within the Dashiell scope
  • Pull lockbox/ACH data from banking web pages daily
  • Process cash payments daily following established procedures for processing receipts
  • Research and resolve payment discrepancies coordinating with associated divisions/companies as necessary
  • Process adjustments/offsets for all divisions/companies
  • Maintain customer website logon/password spreadsheet for pay advice information in secured AR spreadsheet
  • Tie-out banks statements to cash recorded in general ledger
  • Assist in the data entry review process performed by others within the AR department
  • Perform weekly invoicing offsets for all divisions and monthly intra-company offsets between companies
  • Maintain cash receipts records
• Other duties and responsibilities as needed

Minimum Qualifications / Experience

High school diploma or equivalent is required; Associate’s degree in Business, Accounting, or equivalent field is preferred. A minimum of three (3) years’ experience working in Accounts Receivables with emphasis on producing fixed price and time & material billings is required.  Prior experience to the application of cash receipts is highly preferred.

Possess skills in the following areas:

• Demonstrated proficient using MS Office programs including Outlook, Word, and Excel

• Demonstrated attention to detail to accurately prepare billings and perform reviews
• Ability to take care in processing and handling confidential information
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals from co-workers, project managers, and customers
• Ability to prioritize and work in a fast-paced environment to meet all deadlines

Physical Requirements:

• This position requires minimal physical effort.
• Must be able to endure prolonged periods sitting at a desk and working on a computer for a minimum of 8 hours a day
• While performing the duties of this job, the employee will primarily work indoors, with occasional outdoor exposure to year around weather conditions and noise.
• Must be able and willing to travel overnight for trainings and/or meetings as required (10%)
• Working extended hours, including weekends, may be required periodically.
• May occasionally lift up to 25 pounds at a time.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined per Company policy.

Equal Employment Opportunity

Dashiell is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.

Dashiell Corporation provides a competitive compensation and benefits package. The Company provides life insurance, accidental death & dismemberment insurance, long term disability insurance, and an employee assistance plan at no cost to the employee. Benefit offerings also include a choice of traditional PPO or one of two HDHPs, with corresponding FSA or HSA, dental, vision, supplemental life insurance, short-term disability insurance, critical illness insurance, group accident insurance, hospital indemnity insurance, a 401(k) with immediate vesting, and more!

Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third-party recruiters, please.