Accounts Receivable Associate - PeepTek Solutions, Inc.

Job Title: Accounts Receivable Associate 

The Accounts Receivable Associate plays a crucial role in the financial operations of the company by ensuring accurate and timely processing of accounts receivable transactions. This position requires attention to detail, strong organizational skills, and the ability to communicate effectively with customers and internal stakeholders. 

Responsibilities: 

1. Invoice Generation and Distribution: 

• Generate invoices for goods or services rendered to customers. 
• Verify the accuracy of invoice details, including pricing, quantities, and terms. 
• Distribute invoices to customers via mail, email, or electronic invoicing platforms. 

1. Payment Processing: 

• Record and apply customer payments accurately and promptly. 
• Reconcile payments received with outstanding accounts receivable balances. 
• Investigate and resolve discrepancies or issues related to payments. 

1. Account Reconciliation: 

• Reconcile accounts receivable sub-ledger with general ledger accounts. 
• Review and resolve any discrepancies between accounts receivable records and other financial records. 
• Prepare and analyze aging reports to identify past due accounts and take appropriate follow-up actions. 

1. Customer Communication: 

• Communicate with customers regarding payment status, invoice inquiries, and payment discrepancies. 
• Respond to customer inquiries promptly and professionally, providing assistance and resolving issues as needed. 
• Maintain positive relationships with customers while ensuring timely collection of outstanding balances. 

1. Credit and Collections: 

• Monitor accounts receivable aging reports to identify delinquent accounts. 
• Initiate collection efforts for overdue accounts through phone calls, emails, and written correspondence. 
• Work collaboratively with internal stakeholders, such as sales and customer service teams, to resolve customer disputes and address billing issues. 

1. Reporting and Analysis: 

• Prepare regular reports and analyses of accounts receivable activities, including aging reports, cash flow projections, and collection performance metrics. 
• Assist in month-end and year-end closing processes by providing accurate and timely accounts receivable data. 

Qualifications: 

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred. 
• Prior experience in accounts receivable, billing, or related financial roles preferred. 
• Proficiency in NetSuite or similar ERP system and Microsoft Excel. 
• Strong attention to detail and accuracy in data entry and record-keeping. 
• Excellent communication and interpersonal skills. 
• Ability to multitask and prioritize tasks effectively in a fast-paced environment. 

Physical Requirements: 

• Minimal physical effort is required. The position is primarily sedentary, performed in an office setting. 

Chameleon Beverage is an equal opportunity employer and values diversity in the workplace. We encourage candidates of all backgrounds to apply.

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