Accounts Receivable / AR - PrideStaff

Job Description

PrideStaff, a recruiting firm specializing in general accounting and finance positions, is seeking a dynamic and skilled Accounts Receivable Clerk. We are seeking an experienced and highly motivated individual to join our growing team. The candidate will be responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations. In this role you must comply with established policies and procedures.

Job Responsibilities

As an Accounts Receivable Clerk, you will be responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments, expenditures as well as preparing and monitoring the payroll system. The Accounts Receivable Clerk will be providing these services in an effective and efficient manner, you will ensure that municipal finances are accurate and up to date, that staff is paid in a timely and appropriate manner and that vendors and suppliers are paid within established time limits.

This is a more detailed look at the 4 main types of duties the Accounts Receivable Clerk will be doing:

Performing the day to day processing of financial transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner

• Receiving and verifying invoices and requisitions for goods and services
• Verifying that transactions comply with financial policies and procedures
• Preparing, verifying and processing invoices and coding payment documents
• Preparing batches of invoices for data entry
• Data entering invoices for payment
• Processing backup reports after data entry
• Managing the weekly check run
• Recording all checks
• Preparing manual checks when required
• Maintaining listing of accounts receivable and payable
• Maintaining the general ledger and updated vendor files and file numbers
• Printing and distributing monthly financial reports

Completing payroll functions in order to ensure that staff are paid in an accurate and timely manner

• Establishing and maintaining confidential casual employee file
• Processing TD1 forms
• Calculate salaries and benefits
• Verifying pay amounts, hours of work, deductions, etc
• Verifying coding and obtaining signatures
• Batching pay sheets for data entry
• Data entering payroll information
• Longing in and distributing pay checks
• Preparing and remitting source deductions and payroll tax

Providing administrative support in order to ensure effective and efficient office operations

• Maintaining inventory files
• Monitoring and ordering office supplies
• Preparing purchase orders
• Preparing travel and accommodation warrants and travel advances for staff
• Reviewing and verifying travel claims
• Maintaining a filing system for all financial documents
• Ensuring the confidentiality and security of all financial and employee files

Providing receptionist services

• Greeting and assisting visitors
• Answering phones
• Directing calls and responding to inquiries
• Collecting money and providing receipts
• Performing other related duties as required