Accounts Receivable Analyst at Vaco, LLC
Hebron, CT 06231
About the Job
About Us:
Our client is a premier commercial construction firm known for delivering high-quality, complex projects across various sectors. With a strong focus on client satisfaction, safety, and operational excellence, the company has built a solid reputation as a trusted partner in the commercial construction industry. They specialize in buildings, retail spaces and industrial facilities, consistently meeting the unique needs of each client while maintaining the highest standards of quality and integrity. As the company continues to grow, they are seeking a detail-oriented Accounts Receivable Analyst to join their finance team and help support their continued success.
Position Overview:
The Accounts Receivable Analyst will be responsible for managing and monitoring the collection of payments from clients, ensuring that all receivables are properly invoiced, tracked, and collected in a timely manner. This role is crucial in maintaining healthy cash flow and supporting the financial stability of the company. The ideal candidate will have a strong understanding of accounting principles, excellent organizational skills, and the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities:
- Invoice Management: Prepare and issue accurate invoices to clients based on contract terms, project milestones, or work completed.
- Accounts Reconciliation: Monitor and reconcile accounts receivable to ensure timely and accurate posting of payments.
- Collections: Follow up on overdue accounts, negotiate payment terms, and resolve billing discrepancies to ensure prompt payment.
- Cash Application: Accurately apply customer payments to their respective accounts, maintaining up-to-date records.
- Reporting: Generate regular reports on accounts receivable aging, cash flow forecasts, and payment status to provide insights to management.
- Client Relations: Serve as the point of contact for clients regarding billing questions, disputes, or payment issues, fostering positive relationships while ensuring timely payment.
- Internal Collaboration: Work closely with project managers, sales teams, and other departments to resolve issues and ensure billing is aligned with contracts and scope of work.
- Compliance & Documentation: Maintain proper documentation and compliance with company policies, accounting standards, and regulatory requirements.
- Process Improvement: Assist in streamlining AR processes and improving cash collection strategies for efficiency and effectiveness.
Qualifications:
- Education: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Experience: 2+ years of experience in accounts receivable, accounting, or finance, preferably in the construction or project-based industry.
- Knowledge: Strong understanding of accounting principles, accounts receivable functions, and billing processes. Experience with construction industry billing cycles (e.g., progress billing, change orders, lien waivers) is a plus.
- Skills:
- Proficiency in accounting software (e.g., QuickBooks, Sage, or industry-specific systems).
- Advanced Microsoft Excel skills (pivot tables, VLOOKUP, formulas).
- Excellent attention to detail and strong organizational skills.
- Effective communication skills, both written and verbal, with the ability to build relationships with clients and internal teams.
- Problem Solving: Ability to analyze issues, identify discrepancies, and propose solutions in a timely manner.
- Time Management: Ability to prioritize tasks and manage multiple deadlines effectively in a fast-paced environment.
Preferred Qualifications:
- Previous experience working in the construction industry or a similar project-based environment.
- Knowledge of construction-specific accounting practices, including billing methods (AIA billing, change orders, etc.).
- Familiarity with lien laws and retention practices.
- Experience with ERP or accounting software specifically used in construction (e.g., Viewpoint, Procore, Foundation).
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.