Accounts Receivable and Accounts Payable Coordinator - HR Works

HR Works is recruiting a part-time Accounts Receivable and Account Payable Specialist to work onsite in our Fairport, NY office.   The AR/AP Specialist is responsible for client invoicing, accounts receivable, accounts payable, processing new client contracts, and other support functions. As an employee of HR Works, your knowledge and experience is valued, allowing you to make impactful contributions while maintaining a strong work/life balance. 

You can find the job description here.  The compensation range for this role is $30-$35 per hour.

ESSENTIAL FUNCTIONS

• Client Invoicing: Processing client invoices in a timely manner.
• New Client Set Up: Processing new contracts and setting up clients/projects in various internal platforms.
• Customer Service: Addressing client and internal management inquiries and ensuring the accuracy of billing information.
• Accounts Receivable: Processing and monitoring client payments, reconciling client account discrepancies, and coordinating collection efforts with the Controller. 
• Accounts Payable: Process payables and expenses in QuickBooks/Bill.com for review by Controller.
• Data Integrity: Maintaining data within Salesforce, QuickBooks, Bill.com, and the Harvest systems.
• Communication: Proactive with clients, leadership, sales, and Administration when relaying pertinent information. Proactively communicates situations that may require follow-up, such as rate issues, delays in billing, or complicated requests to the Controller. 

• Minimum of 3 years of Accounts Receivable and Accounts Payable experience; experience in a professional services organization (ie. consulting, legal, finance, accounting) is strongly preferred.
• Proficiency with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams, Sharepoint, OneDrive).
• Experience with ERP systems (proficiency with QuickBooks is required), Bill.com, Salesforce, or other CRM experience.
• Excellent organizational, interpersonal, and verbal and written communication skills.
• A high degree of professionalism is required.
• Strong communication skills, with experience communicating with employees, vendors, and various stakeholders.
• Proven ability to maintain a high level of confidentiality and handle confidential information with discretion.

• Best Company to Work in New York State - Our 13^th Consecutive Year on the List!
• Recipient of Rochester Business Ethics Award
• Rochester Top 100 and INC 5000
• Certified as a Great Place To Work

HR Works, Inc. is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. HR Works, Inc. will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.
 

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