Accounts Payable Vendor Onboarding Associate at Swift Transportation

Accelerate your Career! 

At Swift, our greatest asset is OUR PEOPLE! We strive to be the best and give our best every day. We are passionate about learning and cultivating an environment of safety, honesty and mutual respect. We are a family where everyone has a voice and plays an essential role in our overall success and the success of our drivers. Your voice and perspective matter at Swift Transportation. We understand that you are the subject matter expert, and we trust you to ideate and execute those ideas based on the best interest of the company.

Be a part of something bigger. Be a part of the #1 full truckload carrier in the nation. Be a part of Swift Transportation. 

Job Responsibilities: What you will do

Maintain Accounts Payable (A/P) vendor master, perform vendor on-boarding activities, ensure document compliance, monitor invoice workflow and ensure timely processing, maintain vendor relations & provide optimum customer service. 

• Perform new vendor on-boarding activities; build/maintain positive vendor relationships, providing excellent customer service, work directly with vendors in gathering appropriate information for system set-up, identify and document vendor requirements and provide problem resolution for any issues arising during on-boarding period.
• Validate business entity. Ensure accuracy of vendor information; input vendor banking and tax information, while maintaining accuracy of information and compliance of documentation such as W9's.
• Audit Business entity and banking information to ensure fraudulent vendors are not activated in the AP Vendor Master.
• Audit invoices entered into AP and correct duplicate entries by communicating with the appropriate AP Associate.
• Act as point of contact for vendor-related concerns; identify issues and conduct follow up by researching dispute, gathering information and providing problem resolution. Provide recommendations for minimizing future concerns.
• Verify invoice information and conduct any necessary follow up with the vendor.
• Review AP mailbox daily for vendor questions and respond to them within 2 business days.
• Conduct training of department personnel as directed; identify areas for improvement and provide recommendations for additional training.
• Handle a high volume of incoming phone calls and emails, answering and directing inquiries as needed. Escalate inquiries to leadership as appropriate.
• Adhere to minimum metrics defined by leadership.
• Maintain a positive work atmosphere by acting and communicating in a manner which facilitates the success of business operations in order to meet company demands and expectations.
• Research returned checks and ensure appropriate corrections and updates are made to the vendor for future payments.
• Perform additional responsibilities as assigned by leadership.

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Qualifications: What you need to bring 

• One (1) year accounting and accounts payable experience. Experience in transportation industry and PO system is a plus.
• High School Diploma or GED
• Demonstrated knowledge of computerized accounts payable is a must; excellent verbal and written communication skills; strong organizational skills; high level ability to solve problems; above average 10-key skills with high degree of accuracy; needs to be flexible and a team player.

What we offer:  

• Competitive starting salary commensurate with experience and geographic location.
• Potential bonus pay based on company performance.
• Opportunities to volunteer and give back to local communities.
• Comprehensive Benefits Package which includes:
  • 401(K)
  • Medical, Dental, Vision, Disability, Supplemental and Life Insurance
  • Paid Time Off
  • Employee Stock Purchase Plan
  • Tuition Covered or Tuition Assistance Programs

The Company is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories.