Accounts Payable Supervisor - Odyssey Systems Consulting Group, Ltd.

Odyssey Systems has an opportunity for an Accounts Payable Supervisor. In this role, the ideal candidate will supervise a team of two AP Specialists, process vendor and subcontractor invoices, and prepare employee travel expense reports. They will also review and post AP vouchers and prepare the weekly AP pay lists for the CFO's approval. They will administer and reconcile the corporate Mastercard account and be part of a high-energy and supportive team. This is a full-time role based out of our corporate office in Wakefield, MA, with at least one day a week in the office (Wednesdays).

Duties include, but not limited to: 

• Supervise a team of two AP Specialists
• Review vendor invoice vouchers for proper account/project coding and approval before posting to the ledger.
• Review and process employee electronic travel and business expense reports in Chrome River Expense System, ensuring proper backup, account/project coding, and allowable vs. unallowable costs; travel expenses following Odyssey and Government travel policies.
• Prepare, review, and process subcontractor invoices and create timecard labor invoices in Costpoint.
• Prepare weekly Accounts Payable vendor and employee payment lists for CFO approval.
• Review and post daily bank cash applications for AR invoices, bank transfers, and payments.
• Review daily bank cash reports for manual payments to be posted in Costpoint.
• Review new vendor records, ensuring proper tax documents are received.
• Review and reconcile vendor statements.
• Communicate with vendors for invoice inquiries and employees for support with travel expenses.
• Prepare monthly corporate Mastercard account reconciliation and follow up with employees for outstanding uncleared charges.
• Maintain the department email accounts for invoices and inquiries.
• When applicable, record sales and use tax accrual from vendor invoices and employee indirect business expenses.
• Review 1099 data quarterly for updates and corrections.
• Prepare annual vendor 1099 tax forms.

Citizenship: Must be a US citizen

Minimum Required Qualifications

Clearance: None 

Education: Associates degree in Business Administration, Finance, or Accounting

Years of Experience: At least five years of Accounts Payable experience, and at least two years of supervisory experience

Technical Skills

• Proficiency in MS Office Suite and Google.
• Government accounting experience
• Prior experience with Deltek/Costpoint accounting system.
• Prior experience with an electronic employee expense report system, Chrome River
• Prior experience with government contractor travel expense report processing.

Interpersonal Skills

• Excellent organizational skills, ability to prioritize workload, and multitask in a fast-paced work environment to meet daily, weekly, and monthly deadlines.
• Strong written and verbal communication skills.
• Detailed-oriented, strong analytical skills for research and problem-solving.
• Professional demeanor, reliable, and highly motivated.

Additional Information

Location: Corporate Office, Wakefield, MA

Travel: None

Remote, Onsite, or Hybrid: Hybrid

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Odyssey Systems Consulting Group, is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support.

Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities