Accounts Payable Supervisor from Foster McKay

Our client, a leader in the pharmaceutical industry, located in Parsippany, NJ is seeking an Accounts Payable Supervisor on a long-term consulting basis. The qualified candidate will have 5+ years AP Supervisory experience and working knowledge of Ariba and Concur.

Essential Duties & Responsibilities:

• Direct activities of the Accounts Payable (AP) area to ensure efficient operations
• Oversee processing, review and sign off of invoices over a dollar threshold
• Ensure timely payment of vendor invoices and review all payment runs
• Liaison with business to ensure timeliness of approvals and accurate coding
• Handle invoice discrepancies- coding, banking info, PO issues, Ariba issues with customer focus
• Maintain accurate records and controls for compliance
• Issue reports to business areas and review AP statistics such as volume and activity
• Identify and implement process improvements e.g., vendor consolidation, supplier enablement, ACH processing
• Handle escheatment and aging reports
• Provide necessary invoices and support documentation for AP process during audit
• Coordinate year-end communications
• Oversee the issuance and reporting of 1099 forms.
• Perform internal audit of travel and expense (T&E) reports and report non-compliant items
• Prepare monthly upload of P-Card file and  Concur J/E into ESI general ledger
• Review vendor additions/changes for accuracy and completeness
• Provide leadership and expertise and become the subject matter expert for AP dept and P2P process
• Maintain accurate financial information, files, records and control reports. 
• Collaborate with business areas in the company to identify needs and lead process improvements.
• Participate in projects, such as enhancements to Ariba, Concur and P-card platforms.
• Provide backup support for AP staff
• Research and review all applicable invoices and ensure they adhere to contract payment terms
• Plan, establish, and document policies and procedures to support accounts payable accounting and operating functions.
• Identify process efficiencies and implement while ensuring processes and procedures are up to date and adhere to proper GAAP and SOX compliance.

Education and Experience

• 4+ years of relevant AP supervisory experience preferred
• College Degree preferred
• Accounting certificates preferred
• Previous work in a manufacturing environment
• Excellent Microsoft Office skills, including intermediate to advanced Excel skills
• Experience with Ariba and Concur platforms preferred