Accounts Payable Supervisor at Confidential company
About the Job
We are an established real estate owner/management company in business for almost 90 years. We are looking for an ACCOUNTS PAYABLE SUPERVISOR to join our team on Long Island!
Primary Functions:
- Charge expenses to accounts and cost centers by analyzing invoice/expense reports;
- Review and utilization of AP aging to schedule processing;
- Review purchase orders, contracts, invoices, or payment discrepancies when necessary;
- Reconcile monthly vendor statements as necessary;
- Process invoices through the Rapidpay and MDS system for approvals, and/or require written approval before the timely processing of payments to vendors. We will train candidates on these programs if there is no prior experience;
- Process reoccurring payments to utility companies and vendors on a timely schedule;
- Ensure required documentation is obtained for new vendor setup;
- Research identify, and analyze discrepancies and troubleshoot to resolve;
- Maintain historical records by scanning and filing documents;
- Ensuring that all supporting documentation has been scanned in or has been bar-coded for scanning into Rapidpay and/or MDS;
- Must maintain all companies information confidential;
- Heavy volume of invoices related to purchase and work orders;
- Post and review invoices for accuracy and proper authorizations;
- Utilization of excel to prepare schedules as necessary for expense allocations, etc.
- Any situation that requires more attention must be reviewed with direct executive team member;
Qualifications
- Bachelor’s Degree is preferred but not necessary;
- 5+ years of prior AP experience working in property management or real estate is required;
- Successfully lead and supervise a team of 4 other employees;
- Must be highly organized and detail oriented;
- Track, manage, and adhere to strict deadlines;
- Able to manage multiple tasks at a time, knowing how to prioritize tasks and get the job done;
- Must be able to handle a high volume of transactions daily and work at a fast pace;
- Possess expert communication skills in responding to inquiries, discrepancies, and negotiate the waiving of any fees incurred;
- Must be a team player with excellent interpersonal skills;
- Must provide excellent client service to vendors, managers, other departments, and executive staff members.
- Must have reliable mode of transportation;
Interviews to be held in our Great Neck office this week!
Benefits Available!
Paid Weekly!
Employee Appreciation Events!
2 buffet-style meals catered to the office each week for employees!
Salary
65,000 - 80,000 /year