Accounts Payable Supervisor - Rising Ground, Inc

Founded as an orphanage in 1831, Rising Ground has been at the forefront of evolving community needs. Driven by the belief that each of us can thrive when life has hope and opportunity, Rising Ground provides caring support and proven paths to positive change, helping children, adults, and families rise above adversity, and each year, Rising Ground is a positive force in the lives of more than 25,000 individuals. We do this through 50 programs in 70 locations throughout New York City and Westchester. Our strong belief and commitment to diversity shows not just through our work with supported persons but is integral to the building of a strong staff that reflects the communities we serve. Rising Ground is headquartered in downtown Brooklyn

Job Summary:

Oversee all aspects of accounts payable, including supervision of Account Payable Specialists; general ledger coding of invoices, processing, and aging and payments of accounts; reporting; and managing the filing systems.

Job Responsibilities:

• Ensure the timely payment of all the organization’s invoices.
• Supervise accurate and timely processing and aging of all open payables.
• Supervise Accounts Payable Specialists and clerical support.
• Maintain positive and professional relationships with colleagues, vendors, and management.
• Run weekly cash disbursements via checks, ACH, and Amex.
• Reconcile vendor accounts and resolve disputes.
• Tracking of utilities and rent commitments and ensuring timely payment.
• Maintain accurate filing systems for open and paid invoices.
• Preparation of various reports, such as vendor activity, expense account analysis, check registers, etc.
• Maintain proper documentation for 1099 vendors to support 1099/1096 annual filings.
• Report to Chief Accountant and provide input on cash requirements and cash flow projections.
• Suggest payment plans based on vendor inquiries and severity of aged items.
• Adhere to and enforce internal control procedures.
• Provide support for internal and funding source audits.
• Other miscellaneous duties, as assigned.

Qualifications

• Full knowledge of accounts payable, a minimum of 5 years high volume AP experience with at least 3 years as a supervisor.
• Proficiency with MS Excel and MS Outlook is required.
• Proficiency with Great Plains Dynamics is preferred.
• Ability to work efficiently in a multi-faceted and dynamic work environment.
• Ability to organize and delegate duties, responsibilities, tasks, and special projects.
• Time management and workload efficiency skills.
• Ability to adjust to conflicting priorities.