Accounts Payable Specialist - Virtual Company
Vernon, CT 06066
About the Job
Job Title: Accounts Payable Specialist
Job Overview:
Our client, a leading manufacturing company, is seeking a detail-oriented and proactive Accounts Payable Specialist to join their finance team. The successful candidate will be responsible for managing the company’s accounts payable functions, ensuring accurate and timely processing of vendor invoices, reconciling purchase orders, and maintaining strong vendor relationships. This position is ideal for someone who thrives in a fast-paced manufacturing environment and has a keen understanding of accounts payable processes.
Key Responsibilities:
- Invoice Management: Review and verify the accuracy of vendor invoices for materials, supplies, and services. Ensure all invoices are coded correctly and match purchase orders, receipts, and contracts.
- Payment Processing: Process payments to vendors, including checks, ACH transfers, and wire payments, ensuring compliance with payment terms and optimizing cash flow.
- Supplier Communication: Act as the main point of contact for vendors regarding payment status, resolve discrepancies, and address any issues related to billing or outstanding invoices.
- Reconciliation: Reconcile accounts payable aging reports, resolve discrepancies, and ensure accurate reporting of outstanding liabilities.
- Purchase Order Matching: Work closely with the purchasing department to ensure accurate matching of invoices to purchase orders and receipts for inventory and materials.
- Expense Reporting: Review and process employee expense reports in accordance with company policies before issuing reimbursements.
- Month-End Closing: Assist with month-end closing procedures by preparing accounts payable reports and accruals, ensuring all financial records are up-to-date.
- Compliance: Ensure adherence to company policies, internal controls, and regulatory requirements related to accounts payable processing and tax compliance.
- Reporting: Generate accurate accounts payable reports for senior management, including cash flow forecasts and aging reports.
Requirements:
- Education: High school diploma or equivalent required; Associate’s degree in accounting, finance, or a related field preferred.
- Experience: Minimum of 2 years of experience in accounts payable, preferably in a manufacturing environment.
- Skills:
- In-depth knowledge of accounts payable processes, including invoice matching, payment processing, and reconciliation.
- Proficiency in accounting software and advanced Microsoft Excel skills.
- Familiarity with purchase orders, materials, and inventory systems.
- Strong attention to detail and the ability to process high volumes of transactions accurately.
- Excellent communication skills, with the ability to effectively collaborate with both internal teams and external vendors.
- Strong problem-solving skills and the ability to resolve payment discrepancies.
- Ability to handle multiple priorities and meet deadlines in a fast-paced environment.
Preferred Qualifications:
- Experience with manufacturing-specific accounting software and ERP systems (e.g., SAP, Oracle, or similar).
- Understanding of industry-specific tax regulations and compliance requirements related to materials and inventory.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.