Job summary:

The Accounts Payable Specialist will take an active role in ensuring that the company pays for goods and services according to the agreed upon payment terms. The role comprises timely processing of incoming vendor/supplier invoices, on time payments of invoices (mostly ACH), as well as satisfying vendor/supplier and management requests, under the supervision of the department leads.
 

Primary responsibilities:

• Follow proper process and control measures in defining, approving, and timely processing of payments
• Serve as the professional liaison for vendor inquiries and payment status
• Reconcile vendor statements and rectify discrepancies on a timely basis
• Meet timely filing requirements based on individual state mandates
• Maintain due date schedules for taxes, annual reports, and other legislated requirements
• Project and outcome-based activities as may be assigned
• Perform all assigned duties in compliance with internal SOPs and external regulations
• Bring any compliance issues to the attention of management
• Perform all other duties as assigned by management

 

Required competencies, knowledge, skills, and abilities:

• General knowledge of accounting practices and terminology
• Computer proficiency, including Teams and intermediate Excel
• High attention to detail with consistent accuracy
• Extremely organized and highly motivated toward continuous improvement and professional development, including a thirst for learning
• Top notch customer service and interpersonal skills in dealing with our customers, vendors, and all stakeholders
• Ability to communicate effectively in both oral and written formats with customers, vendors, and employees at all levels
• Must be able to maintain confidentiality
• Must possess the skills and abilities to successfully perform all assigned duties and responsibilities
• Must be able to pass a drug test and background check aligned with company, licensing, and accreditation standards

 

Required certifications, licenses, education, and experience:

• Associate’s degree in a related field or 2+ year of accounts payable work experience

Preferred education, competencies, knowledge, skills, and abilities:

• Bachelor’s degree in Accounting or a related field
• Previous experience within a professional finance group
• Knowledge of ERP systems (ideally D365 or SAP)

 

Physical demands and work environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods sitting at a desk and working on a computer and/or phone
• Visual acuity to accurately read small print in invoices and other documents
• Ability to stand, walk, bend, squat, stretch, kneel, reach, grasp, and pinch