Accounts Payable Specialist - The Mental Health Association of Westchester County Inc

Title: Accounts Payable Specialist

Reports To: Accounts Payable Manager

Department: Finance

Hours Per Week: 35

Location: Tarrytown, NY or Valley Cottage, NY

Join Us! Join us at Greater Mental Health of New York, where our mission is to promote mental wellness through advocacy, community education, and direct services. We empower individuals and families on their unique journeys to recovery, honoring their rights to self-determination, choice, and collaboration. With evidence-based practices and a focus on trauma-responsive care, our dedicated team provides comprehensive services to thousands and fosters independence and resilience within our community. If you're passionate about making a difference in mental health and creating brighter futures for individuals and families throughout the Lower Hudson Valley region, apply today!

Summary Description:The Accounts Payable Specialist is responsible for accurately processing invoices, reconciling vendor statements, resolving discrepancies, and ensuring timely payments to vendors. This role requires strong attention to detail, organizational skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

1. Receive and review invoices for accuracy and completeness.
2. Code invoices with appropriate general ledger account codes and cost centers.
3. Enter invoices into the accounting system for processing and payment.
4. Reconcile vendor statements and resolve any discrepancies or outstanding issues.
5. Communicate with vendors regarding payment inquiries and discrepancies.
6. Assist with month-end close processes related to accounts payable.
7. Collaborate with internal departments to ensure proper approvals and documentation for invoice processing.
8. Assist with ad hoc projects and other tasks as assigned

Key Competencies:

1. Strong attention to detail & organizational skills
2. Time management
3. Communication skills
4. Teamwork
5. Proficiency in accounting software, preferably Intacct.

Key Performance Indicators (KPIs):

1. Invoice processing accuracy rate
2. Timeliness of invoice processing and payments
3. Number of reconciled vendor statements per month
4. Compliance with internal controls and policies
5. Contribution to month-end close process efficiency

Requirements:

1. Bachelor's degree in Accounting, Finance, or related field preferred.
2. 2+ years of accounts payable or related experience a must including positive pay
3. Proficiency in accounting software, Intacct a strong plus.
4. Strong understanding of accounts payable principles and procedures.
5. Excellent attention to detail and accuracy.
6. Ability to prioritize and multitask in a fast-paced environment.
7. Strong communication and interpersonal skills.
8. Familiarity with excel and Concur software

Special Considerations:

• Employee may be sitting, performing computer work for extended periods of time

Employee Classification: Non-exempt; Full-Time

Greater Mental Health of New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Greater Mental Health of New York is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact to the Human Resources Department you may contact us via telephone at 914-345-5900.