Accounts Payable Specialist - Mainline Information Systems

Job Summary:(Remote position in the Tallahassee, FL area. May be required to come to the office on occasion.) As an Accounts Payable Specialist, you will be responsible for managing all aspects of the accounts payable function within our organization. You will play a critical role in ensuring that invoices are processed accurately and efficiently, payments are made in a timely manner, and vendor relationships are maintained. The ideal candidate will possess a strong attention to detail, excellent organizational skills, and the ability to work effectively both independently and as part of a team.

Key Responsibilities:

1. Invoice Processing:
   • Receive and review invoices for accuracy and completeness.
   • Code invoices with appropriate general ledger account numbers.
   • Enter invoices into the accounting system for payment processing.
   • Resolve discrepancies with vendors and internal departments as needed.
2. Payment Processing:
   • Prepare and process weekly or monthly check runs.
   • Initiate electronic payments via ACH or wire transfers.
   • Ensure all payments are made in accordance with company policies and deadlines.
   • Reconcile payments with vendor statements to ensure accuracy.
   • Respond to vendor inquiries regarding payment status or discrepancies.
3. Month-End Close:
   • Assist with month-end close activities related to accounts payable.
   • Prepare accruals for outstanding invoices or expenses.
   • Generate reports and analysis as requested by management.
   • Prepare non-inventory purchase order requisitions and manage fixed assets.
   • Assist Finance Managers with other duties, as assigned.
4. Compliance and Reporting:
   • Assist with internal and external audits as needed.
   • Generate reports on accounts payable activity for management review.

Education and/or Experience

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of accounts payable experience in a similar role.

Knowledge, Skills, and Abilities:

• Proficiency in accounting software and Microsoft Excel.
• Strong analytical skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Knowledge of accounting principles and practices.
• Experience with automated accounts payable systems.
• Familiarity with purchase order processing and inventory management.
• Ability to identify process improvements and implement efficiency gains.

Environmental Factors and Physical Requirements

• Physical environmental factors of this position include those found in typical business office environment or home office environment.
• Requires use of general office equipment and personal computer equipment.
• Ability to travel. Various means of travel may be required, including auto and air travel. This position requires travel: Rarely
• May be required to work irregular schedules including but not limited to as applicable: Nights, weekends, holidays, on-call, and/or overtime.

EEO/AA Employer/Vet/Disabled