Accounts Payable Specialist at Kforce Inc.
Secaucus, NJ 07094
About the Job
- Accounts Payable Specialist will process full cycle payable functions, including the audit of vendor invoices, ensuring accuracy and adherence to company policies
- Manage the AP email inbox, promptly responding to inquiries and resolving issues
- Open and sort mail, ensuring all invoices are received and processed in a timely manner
- Retrieve invoices from online accounts and enter them into the Stampli/NetSuite system
- Submit invoices in Stampli for approvals, following the organizational workflow and thresholds
- Provide support to office managers and corporate staff with AP and accounting procedures
- Proactively communicate with internal management and vendors regarding inquiries related to invoices and patient refunds
- Work closely with the AP supervisor to ensure compliance with accounting requirements and company policies during invoice processing and coding
- Assist with the weekly payment run, ensuring timely and accurate payments to vendors
- As an Accounts Payable Associate, you will reconcile monthly vendor statements, resolving any discrepancies in a timely manner
- Maintain and update vendor master records in NetSuite, ensuring all W9 and ACH information is up to date
- Assist with AP month-end close activities, including accruals and reconciliations
- Support the accounting team with bank and credit card reconciliations
- Participate in special projects as assigned
Requirements:
- Degree is preferred
- 3-5 years of experience in full cycle accounts payable, preferably in organizations with multiple and complex banking relationships
- Experience with processing AP with multiple entities, divisions, and bank accounts
- Proficient in Microsoft Office suite, particularly Excel
- Extremely organized with strong attention to detail
- Excellent communication and interpersonal skills
- Ability to multitask, prioritize, and meet specific deadlines
- Ability to work independently and take initiative
- Experience with NetSuite is preferred but not required
- Experience with AP Automation/Vendor management platform preferred
The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
This job is not eligible for bonuses, incentives or commissions.
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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