Accounts Payable Specialist - New Era HR Solutions

New Era Staffing connects talented professionals with leading companies. We are currently seeking an experienced Accounts Payable Specialist for one of our clients located in South Seattle. If you are a detail-oriented professional with a strong background in accounts payable, we want to hear from you!

Position: Accounts Payable Specialist
Location: South Seattle, WA
Hours: Monday - Friday, 7 AM to 5 PM (30-minute or 1-hour lunch)
Pay Range: $28 to $30/hr (DOE)

Benefits Offered: Paid Weekly, Paid Training, Paid Sick Leave, Affordable Healthcare Plan, Simple IRA (401K), Additional Benefits When Hired by Client
Employment Type: Full-Time, Temp-to-Hire

Position Overview:
As an Accounts Payable Specialist, you will play a crucial role in managing the accounts payable process, ensuring timely and accurate payment of invoices while maintaining professional relationships with vendors and internal teams.

Essential Duties and Responsibilities:

• Maintain a professional demeanor at all times and embody the Company’s Core Values, adhering to all policies in the Company Policy Handbook.
• Contribute to the efforts of the Accounts Payable Department in a professional manner.
• Review all invoices for appropriate documentation, ensuring 3-way matching and necessary approvals prior to payment.
• Ensure all invoices are paid on time and within terms.
• Prioritize invoices and workload based on cash discount potential and payment terms.
• Respond promptly to vendor inquiries and internal requests.
• Reconcile vendor statements and research discrepancies to ensure accuracy.
• Collaborate with vendors, branch personnel, and administrative departments to resolve receiving issues, vendor returns, and other discrepancies.
• Accurately process check runs, ensuring support documentation matches checks presented for signature.
• Maintain organized Accounts Payable files and documentation thoroughly and accurately.
• Serve as a rotating fill-in for the receptionist during breaks, lunch hours, and days off, sharing this responsibility with the Accounts Payable Department.
• Fulfill other duties as assigned.

Knowledge, Skills, and Abilities Required:

• Minimum of two years of experience in an accounts payable role; high-volume AP experience preferred.
• Familiarity with purchase orders and 3-way matching processes.
• Experience with P21 accounts payable/general ledger system or similar software is desired.
• Basic Excel skills required; intermediate Excel skills preferred.
• Proficient in MS Outlook.
• Experience in the wholesale industry is a plus.
• Understanding of basic accounting principles.
• Ability to accurately perform basic mathematical calculations and ensure work accuracy.
• Strong analytical skills and high attention to detail.
• Effective organization and prioritization skills.
• Ability to understand and follow established procedures.
• Excellent written and verbal communication skills.
• Proactive in identifying issues and presenting options for solutions.
• Ability to work effectively as part of a team.
• High School Diploma/GED required; Associate's Degree or related certification preferred.
• Must operate in a drug-free workplace.

New Era Staffing is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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