Accounts Payable Specialist - Grunley Construction Company, Inc.

Description/Job Summary

The Accounts Payable Specialist will act as the coordinator for all accounts payable functions for the company and when needed, they will serve as backup to process field and office payroll. 

Responsibilities/Duties

Accounts Payable

• Primarily responsible for the processing and maintenance of the Accounts Payable function for the Company
• Enter/import all AIA payment vouchers/invoices into Sage300 system
• Print checks and match to invoices and supporting documentation
• Mail signed checks to vendors
• Distribute to project management all subcontractor account statements
• Maintain and distribute "Held Checks List" report
• Utilize Timberscan for approval process and importing of invoices

Subcontract  Compliance

• Confirm that all compliances are up-to-date before paying (Insurance, Certified Payroll, Release of Liens, SF1413, Small Business, etc.)

Payroll

• Serve as backup to process the office and field payroll for the Company
• Review electronic time entries.  Review Sage300 edit reports for accuracy
• Setup employee master file in Sage300
• Print and distribute/mail all Payroll Checks and Direct Deposit Forms
• Process Certified Payroll Reports and Tax Payments

Filing

• Responsible for the electronic updating and filing of all check support.

Other

• Other projects as assigned by Accounting Supervisor
• Gather backup for partner invoices
• Attend as assigned all Grunley in-house and external training programs

Preferred Skills

• Sage 300 (Timberline)
• Knowledge of generally accepted accounting principles and the accounting principles of accounts payable
• Good understanding of accounting systems 

Required Experience

Excellent customer service and organizational skills and attention to detail.

Preferred Experience

• One (1) year of accounts payable experience.
• Sage 300 (Timberline)

Required Education

High School Diploma or G.E.D.

Preferred Education

Associates degree in Accounting or Business Administration.  

Required Qualifications

Must be a U.S. Citizen. 

Details

A COVID-19 vaccination is preferred for the position. Grunley will provide reasonable accommodations for disability, pregnancy and religious-based objections in accordance with
applicable law. Some projects may require attestation of COVID-19 vaccination status or regular Covid-19 testing.