Accounts Payable Specialist - Confidential Company

Introduction to Company 

Novalaw is a support organization, professionally running the back-office operations of a tech-enabled, highly selective, global law firm consistently recognized for its excellence, innovation, and teamwork throughout its 45 offices in 14 countries and five continents. This disruptive business model has widely become known amongst the most innovative in the legal industry prioritizing collaboration, dynamic innovation, consistent excellence, agility, and efficiency. These core principles provide our firm with an insightful understanding of how we can continue to push our growth year over year.  

Position Summary 

Our Accounts Payable team handles vendor invoices, corporate credit card charges, and reimbursements for our law firm attorneys and back-office staff.  In addition to assisting with the coordination and setup of new vendors, the staff accountant over accounts payable will assist with 1099 reporting, preparation of the semi-monthly check run and responding to vendor and attorney inquiries. 

Essential Functions & Responsibilities 

• Coordinate vendor payments methods and cash spend reporting using our accounting software  

• Liaise with other international accounting resources to coordinate international subsidiary payments 

• Analyze workflow processes for greater efficiency and segregation of duties 

• Establish and maintain relationships with new and existing vendors 

• Ensure vendor bills are reviewed and coded accurately, processed for payment, and paid in a timely manner 

• Assist with annual 1099 calculations and filings 

• Assist with monthly accrued liabilities journal entry for recurring but unreceived vendor invoices 

Essential Capabilities 

• Excellent interpersonal and customer service skills 

• General understanding of credit card processing and reimbursements 

• Excellent organizational skills and attention to detail 

• Excellent time management skills with a proven ability to meet deadlines 

• Knowledge of Accounting systems - Experience with QuickBooks, Sage Intacct and Bill.com preferred. 

• Zoho Expense experience preferred but not required. 

Education/Experience 

• Bachelor degree in accounting or 3 years of accounts payable experience required 

• Proficient with Microsoft Office Suite and Microsoft Teams 

Equal Employment Opportunity  

Novalaw, Inc. is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or an employee based on race, color, ancestry, national origin, citizenship, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, or any other legally recognized protected class under federal, state, or local law.  

The information that you provide in this application will be used solely to determine suitability for employment, verify identity, and maintain statistics on applicants.  

Accommodation for Applicants with Disabilities  

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Rimon Law. If you have a disability or special need and need assistance participating in the application process, please let us know.  

Recruitment Agencies  

Novalaw, Inc. does not accept and are not responsible for the payment of any fees related to unsolicited resumes submitted to us.