Accounts Payable Specialist from Apidel Technologies LLC

Duration: 4 months + possible extension/Conversion to FTE
Shift: 8am to 4:30pm, Mon to Fri

Specific projects supported:

1. Sort Vendor Refund Checks, Send to Lockbox:
• Task: Organize refund checks received from vendors and send them to a secure lockbox for processing.
• Purpose: Ensures checks are handled securely and deposited correctly.
2. Sort Employee Refund Checks, Send to Lockbox:
• Task: Similar to vendor checks, but this time it involves checks refunded to employees.
• Purpose: Ensures employee refunds are processed properly and securely.
3. Comcast Check Undeliverable (Voids Check, Vendor on Hold):
• Task: Handle situations where a Comcast check cannot be delivered; void the check and put the vendor's account on hold.
• Purpose: Manage undeliverable payments by canceling them and preventing further transactions until resolved.
4. Yr2023:1099 Forms Return (TBD):
• Task: Address issues related to 1099 forms for the year 2023, which might involve handling returns or corrections.
• Purpose: Ensure compliance with tax reporting requirements.
5. Employee Refund Research:
• Task: Investigate and resolve any issues or discrepancies related to employee refunds.
• Purpose: Ensure that refunds to employees are accurate and processed correctly.
6. Vendor Refund Research:
• Task: Similar to employee refunds but focused on vendor-related refunds.
• Purpose: Resolve any issues or discrepancies with vendor refunds.
7. Citi/Cifa – Daily Tie Outs (Cable and International):
• Task: Perform daily reconciliations for Citi and Cifa accounts, both for cable and international transactions.
• Purpose: Ensure that records and transactions are accurate and balanced.

Key Deliverables:

• Escheatment Research:
• Task: Investigate and manage unclaimed property (such as uncashed checks) that may need to be reported or turned over to the state.
• Purpose: Compliance with escheatment laws which require reporting of unclaimed property.
• APEX Approvals (New Submissions Only):
• Task: Handle approvals for new submissions in the APEX system, which is likely a financial or operational software.
• Purpose: Ensure that new submissions are reviewed and approved as per company procedures.
• Supplier Holds Research (Run Incorta Reports) and Notify Business to Review and Take Action:
• Task: Use Incorta reports to research supplier holds and inform relevant business units to review and resolve any issues.
• Purpose: Manage and address holds placed on supplier accounts.
• AP Cable Trial Balance Research:
• Task: Conduct research related to the trial balance for accounts payable cable transactions.
• Purpose: Ensure accuracy in the financial records related to cable transactions.
• In-House Checks (Print and Mail):
• Task: Print and mail checks that are processed internally.
• Purpose: Handle the physical distribution of checks for payments.
• Daily AP Liability Tie Outs (Cable and International):
• Task: Reconcile accounts payable liabilities daily for cable and international transactions.
• Purpose: Ensure liabilities are accurately recorded and balanced.
• Daily Payment Tie Outs (Cable and International):
• Task: Reconcile daily payments made for cable and international transactions.
• Purpose: Confirm that payments are accurately processed and recorded.
• ACH Returns / NOC (Notification of Change Routing/Account Number):
• Task: Manage ACH returns and handle notifications of changes to routing or account numbers.
• Purpose: Ensure ACH transactions are correctly processed and updated with any necessary changes.