Accounts Payable Specialist - HMC Architects

Who We Are

HMC Architects is an employee-owned design firm with an inherent desire to make a difference in our communities. As a purpose-driven brand based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

This position is located in Ontario, California.

Summary

The activities of an Accounts Payable Specialist will include some, but not necessarily all the activities listed below as it relates to, reviewing/coding of consultant invoices and processing consultant accounts payable. The Accounts Payable Specialist will also provide support to other corporate service departments where appropriate and necessary.

Position Responsibilities

• Ensuring invoices are paid in a timely and accurate manner while adhering to departmental procedures
• Daily processing of Consultant AP invoices within Deltek Vision
• Assist Financial Analyst as requested for administrative support
• Coordinate and process all consultant invoices for HMC through the billing and payment cycle
• Gather and analyze information skillfully, use intuition and experience to maintain goal driven outcomes
• Maintain consultant AP aging
• Assist or perform schedule processing of checks to consultants and ensuring they are paid within terms and disbursements relate to authorized expenditures
• Research and resolve any payable discrepancies and address consultant inquiries
• Responsible for review and data entry of consultant invoices consistent with the contract terms
• Responsible for accurate payment of consultant invoices consistent with the contract terms
• All other duties as assigned

Position Requirements

• Minimum of 1-year accounts payable experience
• Minimum of 1-year of strong data analysis and financial reporting experience
• Experience with Deltek Vision preferred or any other ERP system
• Able to work in a fast pace environment
• Understands and is proficient in the use of job-specific tools, and adheres to HMC’s policies and procedures in the production of work
• General knowledge of accounting concepts and reporting requirements
• Establishing and maintaining relationships with new and existing consultants
• Great organizational skills, accuracy and attention to detail
• Knowledge of Microsoft Word, Outlook, Excel, and PowerBI is preferred
• Responds promptly to consultant needs, solicits their feedback to improve service, responds to requests for service and assistance, meets commitments
• Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret written data
• Ability to establish productive working relationships and to deal professionally, effectively, and cooperatively with people at all levels
• Maintains confidentiality
• Works collaboratively
• Keep co-workers informed of changes in process / procedures in department and company
• Shares information openly and effectively using good interpersonal and written skills via appropriate communication channels
• Responds positively to changes in work environment
• Demonstrates flexibility in responding to work demands
• Has the ability to adapt to change, to develop new ideas and approaches
• Utilizes resources, establishes priorities, and organizes work to meet/complete required department, program, or firm deadline
• Demonstrates the ability to achieve department, project goals
• Completes work prescribed deadlines
• Displays good work ethics - punctuality and attendance are a priority
• Ability to schedule individual workload to meet department and firm tasks of accountability
• Ability to understand individual role within a team and gain insight into skills required to build effective team relationships
• Understands and demonstrates mastery of process, methods, systems, and procedures to produce a quality work product
• Takes the necessary steps to avoid repetitive errors
• Provides an overall quality work product that contributes to the success of the department, project, or firm
• Demonstrates a working knowledge of specific discipline of process and procedure to identify and resolve problems in a timely manner

The salary range for this position is $21.45 to $29.21

The actual offered salary for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.