Accounts Payable Specialist - Haliburton International Foods

Established in 1992 with the goal of marrying culinary excellence, food science, and cutting-edge technology, we are recognized by the nation’s ...Essential Duties & Job Responsibilities

Accounts Payable

Create and update reports and spreadsheets using Excel and Microsoft Dynamics Navision

Manage paperless Vendor Invoice Inbox; Reconcile with Purchase Orders, Save and File

3-Way Reconciliation; PO, Receipt and A/P Invoice

Digital and Physical File Management; Filing, Scanning and Retrieving Documents

Reconcile A/P Invoices and identify discrepancies

Reconcile discrepancies with appropriate department/manager

Assist with monthly reconciliation of general ledger accounts and monthly closing

Enter financial transactions onto the general ledger; A/P invoices and credit memos

Maintain vendor files; add and update vendors' information

Reconcile vendor statements to A/P aging

Reply and follow up with vendors’ inquiries by phone and e-mail

Work inter-departmentally to resolve invoice/payment holds and approvals

Research short shipments/payments

Assist with weekly check distribution

Clerical Duties as Requested, including providing support to accounting team

Research short payments and purchase orders that have not been received in full

Minimum Qualification Requirements

Bachelor’s degree in accounting/finance or 8+ years accounting experience with HS degree

Strong working knowledge of accounting, specifically accounts payable

Minimum 3 years of experience in an accounting department

Knowledge of ERP system Microsoft Dynamics NAV required

10 Key Entry

Must be fluent in English (written and oral). Fluency in Spanish is a plus.

Must demonstrate strong computer proficiency with experience in MS Excel, Word and Outlook

Communication, Interpersonal and Professional Skills

Must be an attentive listener with effective written and verbal communication skills

Able to communicate effectively and professionally on the phone and through written communication

Extremely organized, detail-oriented, and able to see a task through to completion

Demonstrate the ability to research and resolve issues and understand the impact on the GL Accounts

Organizational Skills

Must be detail-oriented and capable of managing multiple tasks at one time

Is capable of working independently and as a member of a team

Must be capable of recording data in a neat, organized, and accurate fashion

Must be capable of working with deadlines

Physical Demands/Work Environment

Requires frequent sitting

Requires frequent use of a computer

Equal Employment Opportunity Policy

The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.