Accounts Payable Specialist at Virtual Company

Oakland Park, FL 33334

About the Job

Vaco is hiring an Accounts Payable Specialist in Oakland Park, FL. It's direct-hire, 100% onsite, looking for 3+ years of accounting experience and advanced Excel skills (Pivot tables and VLOOKUPs).

Purpose

Performs routine accounting activities such as data entry, coding invoices and verifying transactions. Performs A/P functions to ensure supplier invoices are complete and accurate, process for payment in a timely and efficient manner. Responsible for all employee expense report reconciliation and processing.

Deliverables & Responsibilities

Supporting the accounting department and supervisory staff
Review invoices, billing statements and other documents for accuracy (freight billing exp. helpful)
Processing invoices, payments and backups
Verify and reconcile expense reports and process in online banking system
Communicate effectively with staff members and vendors on billing and expense related questions
Assist in month/year end procedures in an effective and timely manner
Assist processing weekly check/EFT runs; prepare checks for review, approval and signature
Administration of travel, expense and other related reporting
Filing, general office duties
Other duties according to business needs

Qualifications (Education, Experience & Skills)

3+ years of working in the accounting field
High School Diploma or equivalent required, Undergraduate degree or 2 year certificate in Accounting (preferred)

Proficient computer skills including general business software (i.e. MS Office, etc.), advanced Excel skills
Intermediate to Advanced Math and Reading Comprehension skills
Able to effectively work individually and as a team
Able to take initiative and work in a dynamic, fast-paced environment
Positive attitude and flexibility to adapt to changes and assume new responsibilities
High level of Integrity, and Professionalism
Effective communication skills (verbal & written)

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.