Accounts Payable Specialist - Reyes Coca-Cola Bottling

Reyes Coca-Cola Bottling is a proud West Coast and Midwest bottler and distributor of Coca-Cola brands. We deliver Coca-Cola products to restaurants, sporting venues, businesses, healthcare facilities, schools, convenience stores and supermarkets. We work with iconic brands and exceptional people – because you can’t have one without the other.

Join the leading beverage provider, Reyes Coca-Cola Bottling!

• Shift: 1st Shift, M-F, Weekends off
• Benefits: Medical, Dental, Vision, 401k, PTO
• Hourly Pay Rate: $26.00

If you enjoy our products, you’ll really enjoy being a part of our team!

Pay Transparency Statement: 

The compensation philosophy reflects the Company’s reasonable expectation at the time of posting. We consider a number of factors when making individual compensation decisions including, but not limited to, skill sets, experience and training, and other business needs.  This role may also be eligible to participate in a discretionary incentive program, subject to the rule governing the program. 

Position Summary:  

The Accounts Payable Specialist performs accounting duties related to the efficient maintenance and processing of Accounts Payable transactions. This position interacts with the Accounting team, the Distribution Center teams and vendors.

Position Responsibilities may include, but not limited to: 

• Perform 3-way match for payment of Purchase Order invoices and process payment requests for non-Purchase Order expense invoices in an automated, high-volume, workflow system
• Review all invoices and identify taxable charges, assess proper Use Tax, if applicable
• Support documentation gathering for tax audits as needed
• Prepare analysis of accounts and statements, reconcile payments, and ensure payments are up to date
• Respond to vendor inquiries
• Research invoice discrepancies and correspond directly with vendors and Distribution Center team members to request necessary documentation
• Complete steps to request new or modify existing Vendor Address Book records
• Assist with sorting and distribution of daily incoming vendor invoices and mail
• Ensure all required documentation is properly attached and saved to shared drive for retrieval
• Assist in maintaining procedural documents, i.e., Standard Operating Procedures, etc.
• Participate in strategic projects and initiatives along with team meetings, activities, etc.
• Identify process improvements to the payables process
• Assist team members within the Accounts Payable and the Shared Service Center department in day-to-day activities
• Other projects or duties as assigned

Required Skills and Experience: 

• HS Diploma/GED and 1 to 2 plus years of business experience in a large, high-volume transactional financial environment
• Professional demeanor
• Outstanding customer service skills with internal and external customers
• Excellent verbal and written communication skills
• Excellent organizational skills
• Ability to understand, develop and improve processes
• Excellent data entry and data management skills
• Ability to work independently and in a team environment
• Problem solving mindset
• Ability to manage multiple tasks and projects at one time
• Ability to meet deadlines and handle pressure associated with deadlines
• Proficient in Microsoft Office, i.e., Excel, Outlook, etc. including knowledge of basic formulas and pivot tables
• This position must pass a post-offer background and drug test

Preferred Skills and Experience: 

• Bachelor’s degree
• Experience working in a large, high-volume transactional, financial setting within Accounts Payable
• Experience working in a distribution, logistics and/or manufacturing environment
• Experience supporting Check Distribution processes
• JD Edwards software experience
• Knowledge of Tax
• Concur or similar travel and expense experience

Physical Demands and Work Environment:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the nature of our business in regard to such things as delivery schedules, order inputs, selection, and Department of Transportation Hours of Service, overtime, attendance and punctuality are essential job functions. Should an individual in this classification not be able to adhere to this requirement due to a disability, they should contact their Human Resources department to see what, if any, reasonable accommodation may be made.