Accounts Payable Specialist - Good Shepherd Services

Title: ACCOUNTS PAYABLE Specialist (Temp to Perm), Finance Department

Reports to: Accountants Payable MANAGER

Location: 305 Seventh Ave., New York, NY 10001

Hours: 35 hours, Non-Exempt

Salary: $46,125-$51,250/Year

Job Summary: Assist the Accounts Payable Manager on all matters related to the research, maintenance, and implementation of accounts payable functions and procedures.

Major Duties:

• Review, verify, process, and code petty cash, check requests, and vendor invoices.
• Prepare and execute check runs, electronic transfers, and payments for petty cash, check request payments, and vendor invoices.
• Maintain and digitally archive vendor files, including acquiring W-9s for onboarding.
• Manage vendor inquiries and handle phone inquiries directed to the Accounts Payable department.
• Aid in account analysis and the resolution of invoice discrepancies.
• Monitor and keep cash disbursement account information up to date.
• Update the petty cash list and assist in preparing and filing 1099s.
• Receive, date, and stamp incoming mail.
• Review all vendor invoices and statements and conduct research to address any outstanding queries.
• Process bank deposits and maintain utility and rent facilities lists.
• Ensure the accurate and organized maintenance of payable records.
• Perform filing, copying, and mailing duties as required for the department.
• Assist Accounts Receivable in locating copies of invoices as needed for billing purposes.
• Support month-end closing processes and contribute to audits by providing necessary documentation and evidence.
• Assist the Accounts Payable Manager as and when required.

Qualifications:

• High school diploma with two years experience in Accounts Payable.
• Must be proficient in Microsoft Office, accounting software, and databases.
• Must have excellent written and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize and multitask in a fast-paced work environment.
• High degree of accuracy and efficiency.
• Familiarity with Generally Accepted Accounting Principles (GAAP).