ACCOUNTS PAYABLE SPECIALIST - Apis Services, Inc.

NOW HIRING ACCOUNTS PAYABLE SPECIALIST

The Accounts Payable Specialist is responsible for computing, classifying, recording, and verifying payment obligations to vendors under the supervision of the Controller. The role involves managing vendor relationships, processing payments, and maintaining accurate financial records. In addition, as an employee of Apis Services, Inc, the Accounts Payable Specialist will assume an active role in improving his/her department/program outcome and overall organizational performance through participation in company quality improvement activities The successful candidate will play a key role in ensuring financial accuracy, timely payments, and compliance with accounting procedures.

Key Responsibilities:

Payment Processing:

• Compile and sort financial documents, including invoices, checks, purchase orders, receipts, and packing slips
• Verify and post details of business transactions
• Prepare vouchers, invoices, checks, account statements, reports, and other records
• Review all documentation for accuracy and completeness

Vendor Management:

• Audit invoices against purchase orders and research any discrepancies
• Investigate and resolve vendor payment issues
• Maintain positive relationships with vendors and purchasing agents
• Process vendor payments in a timely manner

Financial Operations:

• Compute and record charges, refunds, costs for lost or damaged goods, rentals, and similar items
• Assist in cash accounting process by verifying cash deposit amounts
• Prepare vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy.
• Verify and submit Employer Payroll Deductions for voluntary retirement savings plan on-line.
• Support purchasing functions as needed
• To perform this job successfully, an individual should have a knowledge of Accounting Software.

Administrative Duties:

• Sort internal mail and manage outgoing mail processes
• Maintain posting equipment and meter reserve
• Provide backup support for payroll functions when needed
• Perform other duties as assigned by supervisor

System & Process Management:

• Maintain proficiency in accounting software and related systems
• Ensure accurate documentation of all financial transactions
• Support process improvements and system efficiency
• Participate in departmental quality improvement activities

Experience Required:

• High school diploma or equivalent with one-year related experience
• OR relevant certification from college or technical school with six months related experience
• Proficiency in accounting software systems
• Strong attention to detail and organizational skills
• Excellent communication and problem-solving abilities
• Ability to work independently and manage multiple priorities

Required Skills & Abilities:

• Ability to read, write, speak, understand, and communicate effectively in English
• Proficiency in various types of electronic, computer, and manual recording systems
• Ability to complete all mandatory training as required
• Strong analytical and problem-solving skills
• Excellent attention to detail and accuracy

Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterments.

Apis Services, INC and affiliate's provides equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.

Pay commensurate with experience