Accounts Payable Specialist - Orbis Operations
McLean, VA
About the Job
Description
ORBIS is looking for an Accounts Payable Specialist to support our growing finance team. As an Accounts Payable Specialist, you will play a crucial role in managing and processing company payments and ensuring the accuracy of financial transactions. The successful candidate will possess a strong understanding of accounting principles, excellent attention to detail, and the ability to work effectively in a fast-paced environment.
This position requires an in-office presence in McLean, VA approximately 3 days a week.
Key Responsibilities
- Execute the vendor invoice processing activity according to SOPs.
- Ensure adequate quality in vendor invoice processing (e.g. correct supplier account, amounts, etc.).
- Provide accurate and timely information on the status of supplier accounts and transactions for business decisions.
- Organize work to be performed and accomplish job tasks as assigned on a daily and weekly basis.
- Work with other employees to assist them in completing projects and tasks and confirmation of vendor invoice accuracy.
- Assist in solving problems and answering questions
- Process vendor invoices and expense reports into the system and perform basic quality checks.
- Request clarification to requisitioner and/or vendor in case of discrepancies.
- Submit invoices to approver for Non-PO related invoices.
- Handle and resolve workflow responses from invoice approvers.
- Inform and escalate, if required, any issues/disputes.
- Process transactions and perform accounting duties such as account maintenance, recording entries and reconciling books of accounts.
- Produce monthly reports and assist in month end closing.
- Support the accounting team with other tasks as needed.
Skills, Knowledge and Expertise
- Bachelor’s degree in Business Administration, Finance, Accounting or 5+ years of relevant working experience
- 2+ Years of recent experience with both Deltek Costpoint and Concur systems are required. Must possess the ability to perform these functions independently and with attention to detail.
- Proven working experience as accounts payable clerk, accounts payable manager or accountant.
- Must possess a solid understanding of basic accounting principles and fair credit practices
- Ability to accurately enter a high volume of data entry with strong attention to detail.
- Proven ability to calculate, post and manage accounting figures and financial records.
- Hands-on experience in operating spreadsheets and accounting software
- High proficiency in Microsoft Office, particularly Excel (formulas, functions, charts, and data management).
- Excellent verbal and written communication skills in English, along with strong interpersonal abilities.
- Demonstrated organizational abilities, including attention to detail, time management, and problem-solving capabilities.
Source : Orbis Operations