Accounts Payable Specialist - APLA Health

POSITION SUMMARY:

Perform all accounts payable related functions necessary for the timely payment of invoices, including entering invoices, processing checks, and distributing checks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Invoice / Expense & Mileage Reports / Check request processing

• Verify invoice/expense report or check request for accuracy and indicate/verify GL coding.
• Verify proper authorizations of responsible personnel.
• Verify proper paperwork before paying, including signed contract, W-9 and required insurance.
• Maintain schedule of contractual obligations and lease payments.
• Enter invoices/expense reports, check requests and contracts into MIP accounts payable module and post to GL in accordance with APLA policy (e.g. policies regarding statements, fax copies etc).
• Present payable items to the Accounting Manager for final review.
• Process monthly AMEX invoice.

Check Processing

• Prepare weekly check runs and submit for signatures of authorized personnel.
• Prepare list of checks for Positive Pay.
• Prepare list of ACH payments to import in online banking.
• Distribute signed checks to vendors via mail or otherwise as appropriate or directed by authorized personnel.
• Void checks and arrange stop payments.
• Prepare manual checks as required.

Other

• Vendor Maintenance including adding, deleting or changing vendor information.
• Accounts Payable File Maintenance including vendor files and canceled checks.
• Respond to staff and vendor inquiries, requests for credit applications and W-9’s
• Maintain and update taxpayer ID information and prepare annual 1099’s and associated filings.
• Prepare deposits and make remote desktop capture deposits or take deposit to bank, as appropriate.
• Record ACH (or EFT) payments
• Serve as backup for other positions in the department, as needed.

OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.

REQUIREMENTS:

Training and Experience:

• A minimum of 2 years work experience in the role of Accounts Payable Specialist.
• High school diploma or GED required.
• Proficient in MS Excel and Word.
• Proficient in MIP software or other financial software required.

Knowledge of:

Accounting Principles and an understanding of Accounts Payable systems.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.

COVID-19 and Booster or Medical/Religious Exemption required.

Equal Opportunity Employer: minority/female/disability/transgender/veteran.