Accounts Payable Specialist - Retirement Housing Foundation

Retirement Housing Foundation (RHF) is a non-profit organization of 198 communities in 29 states, Washington, D.C., Puerto Rico, and the U.S. Virgin Islands. RHF provides housing and services to more than 22,500 older adults, low-income families, and persons with disabilities. The RHF logo symbolizes a program that has grown from the very modest beginnings of a $7,000 investment. RHF has grown to be one of the largest organizations in the US devoted to building and preserving affordable housing for the most vulnerable members of society. If you have a desire to make a difference in the lives of the elderly, low-income families, and persons with disabilities, then RHF may have just the right position for you.

SUMMARY STATEMENT:

The Accounts Payable Specialist is responsible for processing invoices and disbursements in a high-volume computerized Accounts Payable system, managing and overseeing all aspects of Accounts Payable for over 30 communities. This role ensures accurate and timely payment processing, reconciliation, and communication with internal stakeholders and vendors. 

TYPICAL DUTIES AND RESPONSIBILITIES:

Invoice Review & Entry – 40%

• Review invoices received in IDR (Oracle) and review and populate invoices for further review. Oracle workflow, including verifying data, general ledger coding, and providing final approval.
• Enter invoices such as utilities, expense reports, petty cash, mortgages, taxes, and legal invoices into the system.
• Log and track deposits in Excel for each community, ensuring funds are allocated solely and separately to the respective community.
• Process weekly vendor and inter-company payments.
• Process bi-weekly payroll fund distribution.

Monthly Reconciliation & Processing – 20%

• Perform monthly reconciliation of cash pages to all operating bank accounts.
• Prepare, enter, and process monthly recurring billings generated at the Corporate office.
• Issue manual checks as necessary.
• Track monthly payroll expenses for all locations.
• Process Service Coordinator monthly charges and ensure accurate allocation of monthly expenses for each community.

Recurring Payments & Legal Invoice Tracking – 20%

• Process monthly recurring payments for all replacement reserve accounts and utility reimbursements.
• Manage and prioritize payments for Corporate-generated billing, such as insurances, nationally billed invoices, and internal management fees.

Research & Issue Resolution – 10%

• Research and resolve billing issues as requested by community managers and outside vendors.
• Collaborate closely with Treasury on stop payments, stale-dated checks, and other banking-sensitive issues.
• Assist with the testing, training, and implementation of new systems and procedures.
• Provide support and guidance to community managers as needed.

EXPERIENCE REQUIRED:

• Minimum of 5 years of Accounts Payable experience in a high-volume, fast-paced environment.
• Strong proficiency in Microsoft Office, especially Excel; Oracle Fusion software - cloud based experience preferred but not required.
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of staff, from clerical to executive.
• Proven ability to independently investigate and resolve issues with minimal supervision.
• Ability to work well under pressure, meet deadlines, and manage time effectively in an independent work environment while collaborating with teams when necessary.
• While prior experience is preferred, we are willing to train the right candidate who demonstrates the necessary skills and potential.

Note: This job description is intended to provide an accurate reflection of the job's responsibilities and requirements but may be modified as needed by management.

Compensation:

Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required.

The role is considered non-exempt and may be eligible for overtime pay in accordance with federal and state law. The anticipated base pay range for the position is $28.00- $30.00 per hour.

Benefits:

• Competitive pay
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Employee assistance and more
• Term life and Voluntary supplemental life insurance

Why RHF?

At RHF, we are dedicated to making a meaningful difference in the lives of our residents. We strive to create vibrant communities where individuals can thrive, regardless of age or background. With over 50 years of experience in providing affordable housing and supportive services, RHF is a mission-driven organization that focuses on the well-being, independence, and dignity of every resident we serve. We offer a collaborative and supportive work environment, opportunities for professional growth, and a commitment to making a lasting impact in the communities we serve. Join us in our mission to create positive change and improve lives—because at RHF, we believe in making every day better for those who need it most.

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