Accounts Payable Specialist I– PECNA - PECNA Panasonic Energy Corporation of North America

Overview:The Accounts Payable Specialist focuses on day-to-day and monthly activities related to accounts payable within the Finance team. This includes administering, designing, and ensuring compliance with accounts payable processes, such as verifying invoices (including applicable discounts) against purchase orders, confirming receipt of goods and services purchased, and validating purchase approval. The Specialist also reconciles accounts payable ledgers to identify incorrect charges etc.Responsibilities:

The Accounts Payable Specialist I focuses on day-to-day and monthly activities related to accounts payable within the Finance team. This includes administering, designing, and ensuring compliance with accounts payable processes, such as verifying invoices (including applicable discounts) against purchase orders, confirming receipt of goods and services purchased, and validating purchase approval. The Specialist also reconciles accounts payable ledgers to identify incorrect charges, validate transactions, and ensure accurate and timely payment of amounts due. Additionally, they ensure that all financial postings comply with laws, regulations, and generally accepted accounting principles (GAAP).

Essential Duties:

• The primary responsibilities include receiving, assessing, processing, and reconciling supplier invoices.
• Meticulously matching invoices, purchase orders, and packing slips. We meticulously prepare vendor account reconciliations, comparing supplier statements with payables.
• Ensure all expenses are assigned to the appropriate department and create any essential reclassification journal entries.
• Resolve any invoice discrepancies by collaborating with Procurement, Logistics, Corporate AP, and vendors.
• Prepare accounting journal entries as assigned for month-end close.
• Reconcile and manage accounts payable accounts as designated.
• Generate schedules and provide reporting and analysis as required.
• Cross-train as backup support for other accounts payable team members.
• Develop and uphold policies and procedures.
• Assist the Accounting Manager in upholding internal controls related to the accounting tasks.
• Collaborate with the Accounting Manager and Senior Specialists to ensure adherence to accounting policies and develop procedures.
• Aid in the preparation of audit schedules with proper documentation.
• Assist auditors with any inquiries.

Personal Protective Equipment (PPE) Requirements:

• To ensure the health and safety in the workplace and for the protection of our employees’, wearing PPE is a possibility and includes equipment such as a full Tyvek suit, safety shoes, gloves, safety glasses, face mask, and a full hazmat suit that includes a respirator.

The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

Qualifications:  Requirements - Required and/or Preferred

Education:

• Required: High School Diploma
• Preferred: Business or Accounting Degree

Essential Qualifications:

• Minimum of 3 years of experience in accounts payable, preferably in a manufacturing or similar environment.
• Proficiency with Microsoft Office, especially Excel spreadsheets and Outlook.
• Follow established procedures by the finance team to compile data into worksheets.
• Ability to use reasoning to solve problems.
• Ability to work independently and efficiently.
• Effective communication is crucial in this role. You'll need to express your ideas clearly to your team and other departments, ensuring everyone is aligned and working towards the same goals.
• Utilize available resources to complete work efficiently and effectively.
• Strong customer service skills including excellent verbal, written, analytical, and interpersonal skills.
• Responds to inquiries from other departments in a timely manner.
• Capable of handling confidential information responsibly.
• The capacity for adaptability and the aptitude for managing multiple tasks simultaneously.
• Detail-oriented and highly organized, capable of following a systematic task-performing method.
• Strong data entry skills
• The capability to engage in collaborative activities and establish cohesive teams.
• Capability to collaborate effectively with domestic and international teams.
• Must have working-level knowledge of the English language, including reading, writing, and speaking English.

Preferred Qualifications:

• Knowledge of SAP, Oracle or another fully integrated ERP system preferred but not required.
• Build strong relationships and collaborate well at all levels.
• Demonstrate ability to take initiative, successfully manage and prioritize multiple competing assignments, and effectively manage deadlines.
• Resilient, self-motived and able to work well under pressure.
• Alignment to Panasonic’s seven (7) core principles (contribution to society, fairness and honesty, cooperation and team spirit, untiring effort for improvement, courtesy and humility, adaptability, gratitude)

Preferred License(s):

• None

Preferred Certification(s):

• None

Physical Demands:

Physical Activities: (Percentage of time (equaling 100%) during the normal workday the employee is required to)

• Sit: 65%
• Walk: 15%
• Stand: 15%
• Lift: 05%

Required Lifting and Carrying: (Required frequency is:  Not required (0%), Occasional (1-33%), Frequent (34-66%, Continuous (67-100%)

• Up to 10 lbs.: Occasional
• Up to 20 lbs.: Not Required
• Up to 35 lbs.: Not Required
• Team-lift only (over 35 lbs.): Not Required

About Us: At the heart of this visionary project, Panasonic is committed to manufacturing cutting-edge cylindrical lithium-ion cells that will power the future of electric mobility. These cells will be meticulously crafted to meet the growing demands of the automotive industry, supporting various electric vehicle manufacturers in their quest for eco-friendly transportation solutions.

This role presents a unique chance to be at the forefront of innovation, working within a forward-thinking organization that is committed to environmental responsibility and the advancement of green technology. Be a part of our mission to power the future and make a difference in the world of electric mobility with Panasonic!

Supplemental Information: Pre-employment drug testing is required. Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S. without restriction.

Panasonic is an Equal Opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sex, sexual orientation, national origin, disability status, protected veteran status, and any other characteristic protected by law.  All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation.

Thank you for your interest in Panasonic Energy Corporation of North America.