Accounts Payable Specialist - Luminys Systems Corporation

Who we are:

At Luminys Systems Corporation, we combined exceptional customer service with cutting-edge technology to furnish our clients with superior solutions and services. Our all-encompassing offerings feature a broad array of components, such as security systems and video management software and beyond. This dual commitment to ongoing innovation in technology along with unwavering partner support ensures we provide top-notch quality, dependability, and stability for both our direct customers and our network of resellers.

What you will be doing:

The Accounts Payable Specialist will be responsible for managing and processing the company’s financial obligations to vendors and suppliers. This role involves verifying and reconciling invoices, ensuring timely payments, and maintaining financial records. Key duties include reviewing and matching invoices with purchase orders, preparing and processing electronic transfers and payments, resolving discrepancies, and responding to vendor inquiries. The specialist will also assist in month-end closing activities and support the accounting team as needed.

What your primary responsibilities will be:

• Collaborate with vendors to request invoice modifications as needed, maintaining a positive and professional demeanor in all communications.
• Assist in the setup of new vendors, ensuring that all required supplier information is accurately and completely received and entered.
• Review vendor files for previous payments and assign voucher numbers accordingly.
• Prepare vouchers with detailed information, including invoice number, date, vendor address, item description, amounts, and account coding in compliance with accounting policies and procedures.
• Reconcile bank statements regularly.
• Perform daily bookkeeping and record-keeping tasks.
• Verify invoices against purchase orders and confirm receipt of goods or services before processing vendor payments.
• Maintain accurate and up-to-date vendor files, including W-9 forms and Certificates of Insurance.
• Provide support to and follow directions from the AP Supervisor and Manager.
• Undertake other ad-hoc tasks as directed by management, including generating reports and fulfilling audit requests.
• Maintain organized copies of vouchers, invoices, and necessary correspondence for filing.

What you will need:

• Bachelor’s degree in Finance/Accounting or related fields
• 3+ years of Accounts Payable experience required
• Advanced computer literacy, including proficiency in Financial Systems and Microsoft Office (particularly Advanced Excel), is essential.
• Strong time management, planning, and organizational skills.
• Excellent problem-solving abilities and ability to prioritize work to meet deadlines
• Excellent written and verbal communication skills
• High level of numeracy and reconciliation skills, with meticulous attention to detail and accuracy.

Physical Demands:

• Must be able to remain in a stationary position 50% of the time if needed
• May be required to stand for long periods of time
• Constantly operates a computer and possibly other work related machinery
• Frequent, continual, intermittent flexing, or rotation of the wrist(s) and spine including repetitive motions
• Constantly receiving detailed information through oral communication
• Constant talking, expressing, or exchanging ideas by means of verbal communication
• Constant clarity of vision at near and/or far distances
• May be exposed to outdoor weather conditions and noise levels

Why do you want to work for us?

We are proud of what we do and who we are. At Luminys, you will be surrounded by a team that is dedicated, bright, and enthusiastic about both technology and security solutions. We are always trying to find new ways to improve our methodology, our operations, and raising the bar in our industry. We are a culture built on taking care of each other, our customers, and above all else – offering a solution that works for all.

In addition, we offer the below benefits:

• We offer full benefits (medical, dental, vision, life insurance) to make sure you take care of yourself and your family
• A retirement contribution plan to make sure your future is taken care of
• Parental leave when you have a new baby because let’s be honest, we all need some extra sleep and cuddle time with a newborn
• Paid Time Off to spend a day at Disneyland, sip cocktails by the beach, or maybe even just veg out in front of the TV
• Paid Holidays because we believe in celebrating the important milestones in our country (plus some added time off to hang with loved ones or rest)
• An overly excited (but well-intentioned) HR Manager who will welcome you to the team with open arms