Accounts Payable Specialist - PGAL

PGAL is an international design firm specializing in architecture, interior architecture, engineering, and planning for a diverse group of public and private sector clients. Our culture is energetic, collaborative, and open and offers the opportunity to work on a wide range of project types. is an ideal place to build a career and develop skills in design, project delivery, entrepreneurship, leadership, and life.

We are seeking to hire a full-cycle Accounts Payable Specialist with 5+ years’ A/E/C industry experience to assist with project accounting-related tasks, client invoicing and accounts payable, and to provide support to our billing and A/P teams. Ideal candidate is a team player who can balance multiple tasks while working in a fast-paced, dynamic environment.

Responsibilities:
Including, but not limited to,
- Full cycle AP (processing, coding and auditing) of consultant invoices in compliance with company policies, procedures and deadlines
- Assist with the processing of Trade payables and expense reports
- Ensuring timely payments of vendor invoices and expense vouchers, as well as vendor and employee inquiries
- Maintain Accounts Payable Aging Report and reconciling Vendor accounts
- Maintain vendor integrity, 1099 information and filing
- Assist with Consultant Certificate of Insurance (COI) collection/maintain in compliance with project contractual and procedural requirements
- Project analysis
- Coordinate with billing staff in the monthly planning and consultant related matters
- Assist with audit tasks as needed

Qualifications:
- High school diploma
- Must have prior experience in an A/E/C firm
- 5+ years of prior experience processing high volumes of payables and billings
-Must have excellent customer service communicating with internal and external customers
- Proficient in Microsoft Office Suite (Outlook, Excel and Word)
- Proficient in Bluebeam or Adobe Acrobat
- Intermediate/Advanced experience with Deltek Vision/Vantagepoint’s Vendor/Firm, Project and Transaction Centers
- Ability to work in a fast-paced environment
- Team player with ability to balance multiple tasks
- Must be authorized to work in the United States for any employer without sponsorship

PGAL offers a comprehensive benefits package including medical, dental, vision, disability, life, flexible spending accounts, 401(k) and profit sharing. We also offer paid leave inclusive of holidays, and PTO.

PGAL is an Equal Employment Opportunity Employer: Females, Minorities, Veterans, and Disabled

PGAL is a VEVRAA Federal Contractor.