Accounts Payable Specialist for Nonprofit - Pacific Asian Consortum in Employment (PACE)

Compensation 41600 65000 annual plus excellent benefits This position is on site in our DTLA HQ office ORGANIZATIONAL BACKGROUND PACE is local community nonprofit founded in 1976 originally to provide job training and placement services for the Asian Pacific Islander communities in Los Angeles PACE has since expanded into a variety of service areas all tailored to meet the growing and changing needs of the multi ethnic communities in Los Angeles County Now in addition to job training and employment services significant PACE programs encompass business development; early childhood education Head Start; financial education and asset building; housing and rehabilitation services; weatherization and energy conservation programs; and affordable housing development PACE serves more than 60000 people each year with our wide scope of services with approximately 350 staff PACE is recognized as a leader in addressing problems of poverty and economic inequity in ethnic minority communities and has a reputation of being responsive to community needs and is known for creating innovative solutions to the myriad of challenges faced by our clients httpspacelaorg JOB SUMMARY PACE is seeking an experienced and detail oriented Accounts Payable Specialist to join the organization and team The Accounts Payable Specialist will be be responsible for processing all invoices received for payment and for managing the payment of all creditors in an accurate efficient and timely manner The position will manage accounts payable functions such as invoice processing and check disbursements for several programs The position will prepare deposit slips and make bank deposits for various programs Position will prepare adjusting journal entries and may work on purchasing functions such as preparing purchase requisitions andor purchase orders for Administration Work will involve collaborating and connecting with internal and external stakeholders Position will also support the annual audit and funding source monitoring activities JOB RESPONSIBILITIES Process outgoing payments in compliance with financial policies and proceduresPerform day to day financial transactions including verifying classifying and recording accounts payable dataReconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly postedVerify and investigate discrepancies if any by reconciling vendor accounts and monthly vendor statementsFacilitate payment of invoices due by sending bill reminders and contacting clients if anyGenerate reports detailing accounts payable statusUnderstand expense accounts and cost centersUnderstands compliance issues around accounts payable process W 9 sales and taxesFamiliar with MIP Sage Accounting systemMaintain vendor information using MIP systemGenerates and verifies accuracy of the weekly Accounts Payable Aging reportResponds to questions and makes calls regarding billing problems; acts as a liaison between departments and vendorsMay provide clerical support as neededPrepares checks check deposits and makes bank deposits at varies banksPreparation and issuance of 1099 formsSupports the annual audit and funding source monitoring activities by providing supporting documentation to supports payments receipts and general ledger journal entriesAssists with Non Federal ShareAssist with contract audits corporate audits including A 133 and SEFAOther tasks as assigned by Controller or SupervisorSKILLS AND QUALIFICATIONS Minimum High School Diploma or GED AA degree or higher preferredMinimum two 2 years of experience in Accounting role such as Accounting Clerk Bookkeeper or Staff Accountant etc required preferably in fund accountingGood communication skillsMicrosoft Office knowledge is a mustMust be proficient in Microsoft ExcelMIP experience a plus but not requiredSPECIAL REQUIREMENTS Must satisfactorily pass background and employmentreference checkValid Drivers License and adequate insurance coverageCOVID vaccination required; must have two dose series of Pfizer or Moderna or a single dose of Johnson & Johnson Those that need a medical or religious exemption must reach out separatelyAPPLICATION PROCESS Please upload resume AND complete online applicationApplications will be reviewed on a rolling basis until position has been filled PHYSICAL DEMANDS The working conditions and physical demands of this position will be those that must be met to successfully perform the essential duties of the position Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties The physical environment the incumbent will work in is typically an office environment with moderate noise levels that would be expected in that type of work environment Representative physical demands of the job include normal vision and hearing standing for extended periods sitting for extended periods kneeling and stooping manipulating objects with hands reaching overhead and occasionally lifting and carrying objects weighing up to 25 pounds