Accounts Payable Specialist for Nonprofit . - PACE

Compensation: $41,600 - $65,000 annual plus excellent benefits

*** This position is on-site 5 days a week in our DTLA office***

ORGANIZATIONAL BACKGROUND

PACE is local community nonprofit founded in 1976 to provide job training and placement services for the Asian Pacific Islander communities in Los Angeles. PACE has since expanded into a variety of service areas, all tailored to meet the growing and changing needs of the multi-ethnic communities in Los Angeles County. Now, in addition to job training and employment services, significant PACE programs encompass: business development; early childhood education (Head Start); financial education and asset building; housing and rehabilitation services; weatherization and energy-conservation programs; and affordable housing development. PACE serves more than 60,000 people each year with our wide scope of services with approximately 350+ staff. PACE is recognized as a leader in addressing problems of poverty and economic inequity in ethnic minority communities and has a reputation of being responsive to community needs and is known for creating innovative solutions to the myriad of challenges faced by our clients.

JOB PURPOSE

We are looking for a skilled Accounts Payable Specialist to be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.

POSITION SUMMARY

Performs accounts payable functions such as invoice processing and check disbursements for several programs. Position will prepare deposit slips and make bank deposits for several programs. Position will prepare adjusting journal entries. Position may work on purchasing functions such as preparing purchase requisitions and/or purchase orders for Administration. Work involves frequent internal and external contacts. Position supports the annual audit and funding source monitoring activities.

POSITION RESPONSIBILITIES:

• Process outgoing payments in compliance with financial policies and procedures
• Perform day to day financial transactions, including verifying, classifying and recording accounts payable data
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Facilitate payment of invoices due by sending bill reminders and contacting clients, if any
• Generate reports detailing accounts payable status
• Understand expense accounts and cost centers
• Understands compliance issues around accounts payable process (W-9, sales and taxes)
• Familiar with MIP Sage Accounting system
• Maintain vendor information using MIP system
• Generates and verifies accuracy of the weekly Accounts Payable Aging report.
• Responds to questions and makes calls regarding billing problems; acts as a liaison between departments and vendors.
• May provide clerical support as needed.
• Prepares checks check deposits and makes bank deposits at varies banks.
• Preparation and issuance of 1099 forms,
• Supports the annual audit and funding source monitoring activities by providing supporting documentation to supports payments, receipts and general ledger journal entries.
• Assists with Non-Federal Share
• Assist with contract audits, corporate audits, including A-133 and SEFA.

SKILLS AND QUALIFICATIONS:

• Minimum High School Diploma or GED, AA degree preferred
• Two (2) years of experience in Accounting role such as Accounting Clerk, Bookkeeper or Staff Accountant, etc required, preferably in fund accounting
• Microsoft Office knowledge is a must
• Must be proficient in Microsoft Excel
• MIP experience a plus

SPECIAL REQUIREMENTS:

• Valid Driver’s License and adequate insurance coverage
• Must pass background check
• Must complete a pre-employment physical examination that includes drug and alcohol screening
• COVID vaccination required; must have two-dose series of Pfizer or Moderna or a single-dose of Johnson & Johnson. Those that need a medical or religious exemption must reach out separately.

PHYSICAL DEMANDS:

The working conditions and physical demands of this position will be those that must be met to successfully perform the essential duties of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. The physical environment the incumbent will work in is typically an office environment with moderate noise levels that would be expected in that type of work environment. Representative physical demands of the job include: normal vision and hearing, standing for extended periods, sitting for extended periods, kneeling and stooping, manipulating objects with hands, reaching overhead, and occasionally lifting and carrying objects weighing up to 25 pounds.

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