Accounts Payable Specialist / Contracts Administrator - Kastle Systems

Overview:

Join the leader in providing smarter solutions for a safer world. The property technology space is growing rapidly, and Kastle Systems is leading the way. Kastle Systems is the leader in managed security, with a track record of introducing innovative technologies to serve over 460M square feet of real estate globally.

 

The Accounts Payable Specialist/Contracts Administrator is responsible for accounting duties for accounts payable, sales and use tax, and processing sales contracts. The AP Specialist/ Contract Admin  reviews and enters data, processes transactions, maintains accounts and provides customer service to internal departments and vendors. 

 

In addition to a great work environment, we provide excellent benefits (Medical/Dental/Vision, 401K, Tuition/Training Assistance, BrightHorizons Lifestyle Assistance, Wellness Program, etc.). We are proud to be a Certified Great Place to Work with awards for being a Top Work Place with Top DE&I Practices! For more information on what it's like to work with us, please visit Kastle Careers. 

Responsibilities:

• Processes accounting and financial documents and technical accounting transactions in compliance with all applicable rules, regulations, and procedures.
• Responsible for entering the following: vendor invoices, employee expense reports, and filing Sales and Use tax.
• Verify and process weekly check run.
• Processes and posts transactions and computer accounting entries, including accounts payable, , payments, reviews and validates data and reconciles accounts.
• Reviews source documents for compliance to rules and regulations; determines proper handling of accounting and technical transactions within designated limits; validates accuracy of data entry and reports discrepancies and inconsistencies.
• Checks documents for validity and accuracy of information; performs mathematical calculations; records, files and distributes related paperwork and documents.
• Maintains accounting and bookkeeping records and associated filing systems; enters data into computer systems; updates and reconciles accounts, compiles documentation, and generates reports.
• Sets up new AP vendors, files AP check supports, and completes vendor credit applications.
• Responds to vendor and employee inquiries; may require research and ad hoc reporting.
• Maintains the contracts queue and inputs data in Microsoft CRM and AX 

Qualifications:

• Associate’s Degree in Accounting, Finance, or Business Administration; or a 2 year equivalent combination of education, training and experience.
• At least one year of bookkeeping and accounting work experience.
• Ability to handle multiple tasks in a fast paced environment while meeting deadlines
• Orientation to serve both external and internal customers
• Strong organization and problem-solving skills

Other Eligibility Requirements:

• Must be able to meet and maintain various certifications, licenses and/or registrations, in accordance with applicable state laws and as required by the electronic security regulations in the state (s) worked.
• Must be willing to participate in and pass the company’s pre-employment screening process including a background investigation and drug screening.

Company Overview:

Kastle Systems is the leader in managed security, with a track record of introducing innovative technologies to serve over 460M square feet of real estate globally. Clients span the commercial and multifamily real estate, education, and construction industries and the customers they serve. Delivering a world class customer experience drives everything we do, and Kastle’s mission is to be our customers’ best service provider and to ensure that their security the most effective, efficient and convenient. Kastle's integrated security solution, including access control, video, and remote video monitoring, significantly reduces costs and improves the critically important 24x7 performance for building owners, developers and tenants.

Equal Opportunity Statement:

At Kastle, we believe that diversity makes us stronger -  at work and in the world.  Kastle Systems International, LLC is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, marital status, pregnancy or any other basis protected by applicable federal or state laws.