Accounts Payable Specialist - Search Services

Our west area transportation and logistics client is seeking an Accounts Payable Specialist for their growing organization. The qualified individual will need to have 3-5 years of full cycle accounts payable experience. The position is responsible for compiling and maintaining accounts payable records by performing a variety of responsibilities as listed below.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process, code, and audit Accounts Payable invoices
• Key in A/P invoices into Viewpoint
• Review & key in invoices already coded
• Review, code, and process expense reimbursements on a weekly basis
• Sub-Invoices- Monthly, should be received between the 20th of the month, and the end of the month; need to be processed as they are received pending division managers's approval.
• Prepare and process accounts payable checks and wire transfers.
• Manages the AP email box (sends incoming invoices for approval & tracks to ensure they get approved – then prints invoice & posts in computer)
• Responsible for requesting master vendor setup/changes and providing appropriate supporting documentation.
• Be able to research AP system inquiries from outside vendors.
• Print, file and maintain all accounts payable documents and reports.
• Assist in monthly closings as needed.
• Perform journal entries and posting month end accruals
• Perform other special accounting project assignments.
• Comply with all Company policies and procedures.

REQUIREMENTS

• Three to seven years Accounts Payable processing experience
• Prior experience with QuickBooks
• Moderate to advanced user in Microsoft Excel
• Requires effective oral and written communication skills, excellent interpersonal skills, self-motivated, and detailed in the execution of work
• Excellent customer service skills
• Ability to handle highly confidential information
• Ability to multi-task