Accounts Payable Specialist - Virtual Company
Brentwood, TN 37207
About the Job
The ideal candidate will have experience in a manufacturing environment; including three-way matching of purchase orders, warehouse receipts and invoices.
Responsibilities:
- Process AP transactions in different ERP systems
- Review invoices for appropriate documentation prior to entry
- Compare purchase orders, prices, terms of payment and other charges
- Record vendor invoices received in a day that same day
- Execute credit card reconciliations
- Establish and maintain relationships with new and existing vendors
- Manage a high volume of work and resolve of numerous daily issues
- Ensure accuracy and controlled completion of AP transactions
- Record, update and reconcile AP information and provide general accounting support for AP related issues as necessary
- Resolve non-routine, variances, and/or payment issues
- Maintain AP step-by-step instructions for daily tasks, information, files and records for the purpose of ensuring the availability of documentation and compliance with policies
- Maintain accurate and complete master data for all suppliers
- Continuously review and update vendor master data for new or inactive suppliers
Required Experience
- High school diploma or equivalent or higher
- Understanding of basic principles of finance, accounting, and bookkeeping
- 1-2 years’ experience in accounts payable function
- Experience in a manufacturing environment; including three-way matching of Purchase Orders, Warehouse receipts and Invoices a plus
- International supplier base and payment processing experience preferred
- Must be able to work independently, manage multiple projects simultaneously, and organize workload to meet organizational timelines in a fast paced, very high-growth environment
Essential Skills & Knowledge
- Knowledge of NetSuite, Sage, and/or Visual a strong plus
- Excellent proficiency in Microsoft Excel and Word
- Excellent written and oral communication skills
- Solid interpersonal skills with proven ability to develop and maintain effective business partner relationships at all levels of the organization
- Strong teamwork and project management skills combined with ability to work as part of a cross functional team; company has a matrix structure where working across countries and functions is a part of reality
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.