Accounts Payable Specialist - AlphaStaff Talent Search

Summary:

Since 1997, AlphaStaff has delivered HR outsourcing solutions to thousands of small and medium-sized businesses across the country, as well as some large organizations. We are searching for an Accounts Payable Specialist for one of our key clients located in Bartow, Florida, an industrial maintenance company focused on providing high quality products and services, and excellent service and support to its clients. You will have the opportunity to join a close-knit, family-like team where everyone supports each other and works collaboratively. The team values a light-hearted atmosphere with good interpersonal relationships, making it a great place to work and grow. The ideal candidate is a meticulous and detail-oriented A/P and purchasing individual able to work autonomously within a few months of starting.

Responsibilities:

• Receive and verify invoices for accuracy and proper authorization.
• Enter and post invoices into the accounting system (Sage CRE 300).
• Match invoices to purchase orders and receiving documents.
• Prepare and process payments to vendors, ensuring timely and accurate payment cycles.
• Reconcile vendor statements and address any discrepancies.
• Maintain accurate and organized financial records and documentation.
• Generate accounting reports.
• Respond to vendor inquiries and resolve payment issues efficiently.
• Receive requisitions from account managers, assign purchase order numbers, and place orders with vendors.
• Manage vendor records, set up new vendors as needed, ensure accurate and timely ordering, receiving, and tracking of goods; maintain good relationships with vendors and resolve any issues related to orders and deliveries.
• Process credit card purchases and online orders.
• Book and manage hotel reservations and direct bill accounts.
• Coordinate and schedule building maintenance and related services.
• Maintain inventory and process payments for office supplies and various services.
• Perform additional tasks and participate in special projects as assigned.

Qualifications:

• Minimum of 5 years of accounting experience, preferably in Accounts Payable.
• Experience coding invoices and using enterprise accounting software.
• Strong attention to detail and accuracy in data entry and coding.
• Ability to work well in a team environment and independently after initial training.
• Excellent organizational and communication skills.
• Knowledge and proficiency in Microsoft Office.
• Multijurisdictional sales tax knowledge a plus. 

Compensation and Perks:

• $23-$26 per hour, commensurate with experience.
• Medical, dental, and vision plans to support your well-being.
• 401k with up to 4% match.
• GAP Insurance to offset out-of-pocket costs such as hospitalizations, surgeries, and emergency room visits.
• Life and Disability Insurance including employer-paid basic life and AD&D insurance, long-term and short-term disability plans.
• Flexible Spending Accounts (FSA) to manage healthcare and dependent care expenses efficiently.
• Pet Insurance and Discounts with VPI Pet Insurance and Pet Assure discounts to help care for your furry friends.
• Legal Assistance and ID Protection through Hyatt Legal Plans for legal assistance, identity monitoring, and theft restoration services.
• Employee Assistance Program offering support through the Health Advocate program for personal and work-related issues.
• Exclusive Discounts on various services and products, including payroll deduction for MetLife auto and home insurance.
• Paid vacation, holidays, and personal time off.

Disclaimer: AlphaStaff, Inc. and the Client are equal employment opportunity employers and do not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age, past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws. CCPA Notice can be found at: https://www.alphastaff.com/privacy-notice-to-california-job-applicants/