Accounts Payable Operations Coordinator - Post Consumer Brands

Headquartered in Lakeville, Minn., Post Consumer Brands, a business unit of Post Holdings, Inc., is dedicated to providing people and their pets with delicious food choices for every taste and budget. The company’s portfolio includes beloved brands such as Honey Bunches of Oats®, PEBBLES®, Grape-Nuts® and Malt-O-Meal® cereal, and Peter Pan® peanut butter, as well as Rachael Ray® Nutrish®, Kibbles ‘n Bits® and 9Lives® dog and cat food. As a company committed to high standards of quality and to our values, we are driven by one idea: To make lives better by making delicious food accessible for all. For more information about our brands, visit www.postconsumerbrands.com and follow us on LinkedIn for the latest news.

Post Consumer Brands recently acquired several iconic pet food brands, venturing into a new market while remaining true to our purpose to provide delicious and accessible food that our consumers love. We’re always searching the center store for the next exciting product to add to our portfolio, and right now, we’re growing and need passionate, driven individuals with diverse perspectives to help us reach greater heights. That’s where you come in. Join a team where your voice is not only heard but valued. Make a real impact on brands enjoyed by millions of people and their pets.

At Post Consumer Brands, we take pride in our longstanding legacy of making one of every five breakfast cereals families eat daily. Today, we’re just as focused on our future as we expand our grocery business with different shelf-stable foods, including snacks and peanut butter. We are committed to providing accessible and delicious food for families, and we’re always searching the center store for the next exciting product to add to our portfolio. As we soar to new heights, we need creative, determined individuals from all walks of life to join our team, where your unique perspective and ideas are acknowledged and valued. Be a part of a company that empowers you to make a difference that’s evident on grocery store shelves and families’ tables across North America.

Post Consumer Brands corporate headquarters in Lakeville, Minn. is about 20 miles south of Minneapolis and St. Paul, Lakeville has all the benefits of smaller town living with access to everything a large metropolitan area has to offer. Join more than 400 team members collaborating on the two-building campus to help put breakfast on the tables of millions of consumers in North America. 

POSITION OVERVIEW:  The AP Operations Coordinator is a contributor to the key functions of Vendor Data Maintenance, Cash Disbursement, and Invoice Indexing processes. This role involves supporting the AP Operations team.  This position is Hybrid – Required to be onsite 1-2 days per week.

Responsibilities and Accountabilities:

• Performing and assisting with the request for vendor documentation during the vendor setup process. This will include email and verbal communications.
• Entering data, used for vendor validation and setup, Indexing invoices, and payment information, into our systems.
• Use provided tools and resources to verify, confirm and authenticate vendor information for the purpose or preventing loss of assets due to fraudulent activity.
• Identifying, validating and revising vendor files that can be updated to payment by ACH from check and credit card payment methods.
• Work with the stale check report to resolve uncashed checks, including updating vendor payment information and following the unclaimed property process.
• Provide guidance and support to our internal customers regarding vendor data management and inquiries.
• Provide ongoing maintenance and support for the customer database, including backing up the Customer Data Steward.
• Working on our Brainware system to receive and index vendor invoices while ensuring invoice accrual deadlines are met on a monthly, quarterly, and yearly basis.
• Performing the cash disbursement duties involved in our weekly and semi-monthly payment runs. This includes being onsite in Lakeville, MN one to six days per month.
• Finalizing company wire payment transactions within our ERP system in a timely manner.
• Reviewing the Accounts Payable email inbox and delegating inquiries to the appropriate staff.
• Retrieving delivered mail and disburse accordingly which will include scanning in paper invoices.
• Special projects and assignments per department needs.
• Collaborate with and support our internal partners including Procurement, Accounts Payable, Accounting, Accounts Receivable, Credit & Collections, etc.
• Assist with compiling and filing the companies 1099-NEC and 1099-MISC forms on a yearly basis.
• SOX compliance and assisting with audits and testing related to compliance.
• Perform additional duties to support the Accounts Payable department.

Education:                   

• High School Diploma required

Experience:                 

• 1-3 years in an administrative support role
• Experience with vendor maintenance or accounts payable a plus
• Experience with ERP systems, such as JDE or SAP, preferred
• Experience in Consumer-Packaged Goods a plus
  • Strong analytic and problem-solving skills with attention to detail
  • Work effectively in team-based environment with multiple functional groups
  • Experience in data entry
  • Strong Interpersonal and communications skills
  • Strong organizational and written communication skills
  • Ability to independently manage multiple demands and set priorities to achieve objectives
  • Knowledge of Microsoft Office software, Word, Excel, Outlook